Executive Assistant

Responsibilities:

• Draft, review, and edit contracts, proposals, letters, and other legal/official documents to ensure accuracy and compliance before final approval by the Managing Partner.
• Manage the Managing Partner’s calendar, schedule appointments, coordinate meetings, and ensure all necessary documentation and resources are prepared in advance.
• Act as the first point of contact for clients, government bodies, and partners, ensuring prompt, professional, and courteous communication while maintaining confidentiality.
• Oversee assigned tasks and projects from initiation to completion, ensuring deadlines are met without requiring constant supervision.
• Organise and attend meetings on behalf of the Managing Partner, take detailed minutes, follow up on action items, and ensure deliverables are completed.
• Attend client meetings, site inspections, and official visits; gather required documentation, take photographs/videos, and provide comprehensive reports.
• Conduct research on legal, policy, and business matters relevant to ongoing projects and prepare summaries or briefing notes for decision-making.
• Handle sensitive information with a high level of discretion and maintain strict confidentiality at all times, especially with government and corporate clients.
• Anticipate potential issues and resolve them independently, using sound judgment and a solution-oriented mindset.
• Build and maintain professional relationships with clients, partners, and stakeholders, leveraging interpersonal skills to advance the firm’s objectives.
• Other responsibilities as assigned by management.

Requirements:

• Bachelor’s degree in Law (LL.B) or related field;
• Call to the Nigerian Bar Association is an advantage but not required.
• Strong organisational and time management abilities.
• Excellent verbal and written communication skills.
• Strong communication and interpersonal abilities.
• High attention to detail, ensuring all tasks are completed on time and with precision.
• Ability to think out of the box
• High emotional intelligence, tact, and professionalism
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and general tech-savviness.
• Great analytical and problem-solving skills.
• Ability to work independently and handle multiple tasks simultaneously.
• Preparation, editing, and review of contracts, proposals, letters, and agreements to a professional standard, ensuring accuracy before submission.
• Familiarity with government filings, certifications, and transactional legal work (not court appearances), especially for corporate and government clients.
• Organising meetings, setting appointments, and ensuring all logistics and documentation are in place.
• Professional engagement with high-profile clients, government officials, and partners with tact and discretion.
• Handling of sensitive information and maintenance of strict confidentiality at all times.