Executive Assistant

Responsibilities:

• Manage executive schedules, appointments, meetings, and travel arrangements.
• Handle correspondence, emails, calls and official communications.
• Prepare reports, presentations, memos, meeting agendas and minutes.
• Coordinate meetings, track action points, and follow up on assigned tasks.
• Organize and maintain physical and electronic records.
• Support project coordination and liaise with contractors, consultants, suppliers and other stakeholders.
• Conduct research and provide administrative and operational support to management.
• Utilize AI tools and digital applications to improve efficiency and productivity.
• Handle confidential information with professionalism and discretion.

Requirements:

• Bachelor's degree in Engineering, Estate Management, Architecture, or Building Technology.
• 5 years of relevant work experience.
• Excellent proficiency in Microsoft Word, Excel, PowerPoint, and Outlook.
• Practical experience using AI tools, particularly ChatGPT.
• Strong digital literacy and confidence in using smartphones, mobile applications and online collaboration tools.
• Excellent written and verbal communication skills.
• Exceptional organisational skills and attention to detail.
• Ability to multitask, prioritise competing demands and meet deadlines.
• High levels of professionalism, discretion and confidentiality
• Proactive, resourceful and solution-oriented.
• Highly organized with strong follow-through abilities.
• Tech-savvy and eager to adopt new digital tools.
• Able to anticipate executive needs and work with minimal supervision.
• Adaptable and effective in a fast-paced environment