Executive Assistant

Responsibilities:
Executive & Calendar Management:

• Manage the CEO's calendar and scheduling.
• Coordinate all bookings via Calendly and other booking platforms.
• Confirm meetings and reduce no-shows.
• Prioritize and manage the executive inbox.
• Prepare meeting briefs and materials.
• Take structured meeting minutes and circulate follow-ups.

Booking & Lead Coordination:

• Track inbound enquiries across LinkedIn and other platforms.
• Ensure timely response to warm leads.
• Coordinate appointment scheduling for sales calls.
• Monitor CRM updates and pipeline accuracy.
• Prepare weekly booking and follow-up reports.
• Flag stalled opportunities or delayed responses.

Presentation & Communication Support:

• Design clean, executive-level presentation slides using Canva.
• Prepare documents and briefing notes.
• Communicate professionally with high-value clients.
• Follow up on partnership conversations and opportunities.

Digital & Systems Execution:

• Use CRM tools to maintain organized lead tracking.
• Utilize AI tools to improve productivity and execution speed.
• Maintain structured documentation and reporting systems.
• Ensure process discipline across bookings and follow-ups.

Requirements:

• Minimum 3 years of experience as an Executive Assistant, Sales Coordinator, or similar executive support role.
• Experience managing bookings, scheduling tools, or CRM systems.
• Strong digital literacy (Google Workspace, Canva, CRM tools).
• Coordinate meetings using Calendly and other booking tools.
• Comfortable using AI productivity tools.
• Proven ability to work independently with minimal supervision.
• Strong written and verbal communication skills.
• High level of discretion and professionalism.
• Experience supporting founders or senior executives.
• Exposure to sales coordination or lead management.
• Experience working with premium or high-end clientele.