Executive Assistant

Responsibilities:

Administrative & Executive Support:

• Manage the GMD’s schedule, including meetings, appointments, and travel arrangements
• Provide real-time calendar management and timely reminders
• Attend all events, meetings, and engagements with the GMD (includes weekend or after-hours when necessary)
• Prepare agendas, take minutes, and follow up on action points

Content Creation & Social Media:

• Assist in creating engaging content for the GMD’s professional and brand platforms
• Manage and draft social media captions, event recaps, and business-related communication
• Support with photography and behind-the-scenes content during events
• Research trends and assist with personal branding efforts

Travel & Event Coordination:

• Handle flight, hotel, visa, and itinerary bookings for the GMD and team
• Liaise with vendors, organizers, and staff to coordinate attendance at all business events
• Ensure all logistics (transportation, venue readiness, documentation) are in place for every engagement 

Communication & Relationship Management:

• Handle incoming and outgoing correspondence on behalf of the GMD
• Maintain confidentiality and act with discretion and professionalism at all times
• Interface with internal team, high-level stakeholders, partners, and collaborators

Office & File Management:

• Maintain digital and physical files, records, and expense logs
• Track deliverables and deadlines for both internal and external projects

Requirements:

• Exceptional organizational and time-management skills
• Excellent written and verbal communication
• Proficiency in Microsoft Office, Google Workspace, Canva, and social media platforms
• Content creation skills (basic photography, video capture/editing, copywriting)
• Discretion, reliability, and emotional intelligence
• Proactive and solution-oriented mindset
• Close attention to detail
• Ability to work independently and under pressure