Responsibilities:

Manage executive calendars, meetings, and travel arrangements.
Coordinate internal and external communications on behalf of management.
Prepare reports, presentations, meeting agendas, and executive correspondence.
Maintain accurate digital and physical records with exceptional attention to detail.
Organise confidential documents and ensure information security.
Track projects, deadlines, and follow-ups across multiple departments.
Support executive decision-making by gathering information and preparing briefs.
Coordinate meetings, take minutes, and monitor action items to completion.
Improve administrative systems and workflows through technology.
Handle sensitive information with the highest level of confidentiality.

Requirements:

Bachelor's degree in Business Administration, Office Management, or a related field.
Minimum of 4 years' experience supporting senior executives or leadership teams.
Demonstrated experience managing multiple priorities in a fast-paced environment.
Exceptional organisational and record management skills.
Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
Strong knowledge of Google Workspace and modern productivity tools.
Excellent written and spoken English with outstanding professional communication skills.
High level of discretion, professionalism, and integrity.
Ability to anticipate executive needs with minimal supervision.
Strong problem-solving skills and meticulous attention to detail.

Preferred Requirements:

Candidates with experience supporting C-suite executives or directors will have an advantage.
Experience using project management or productivity platforms such as Microsoft Teams, Notion, Asana, Trello, ClickUp, or similar collaboration tools is highly desirable.

What We Offer: