Executive Assistant

Responsibilities:

Executive Office Management:

• Manage the MD/CEO's calendar, meetings, appointments, travel arrangements, and daily priorities.
• Prepare meeting agendas, briefing notes, presentations, reports, and correspondence.
• Attend key meetings, document decisions and action points, and ensure timely follow-up.
• Manage confidential information and executive correspondence with absolute discretion.
• Anticipate the MD/CEO's needs and proactively provide the information, preparation, and support required.

Project & Business Coordination:

• Support the MD/CEO in driving strategic and operational projects across the business.
• Track key deliverables, deadlines, owners, and outstanding actions.
• Follow up with department heads and project owners to ensure agreed actions are completed.
• Support initiatives including restaurant operations, menu rollouts, marketing campaigns, events, partnerships, process improvements, and new business projects.
• Prepare project updates and highlight delays, risks, dependencies, and areas requiring executive attention.

Cross-Functional Coordination:

• Serve as a central coordination point between the Executive Office and key departments.
• Ensure information and decisions are communicated clearly and followed through.
• Coordinate across teams to keep priorities aligned and execution on track.
• Support the MD/CEO in maintaining visibility across critical business activities.

Research & Executive Support:

• Conduct research and prepare concise briefs to support executive decision-making.
• Analyse information and present key findings clearly.
• Support the preparation of executive presentations, proposals, reports, and business documents.
• Take on special assignments and executive projects requiring discretion, ownership, and strong judgement.

Requirements:

• A Bachelor's degree in Business Administration, Management, Communications, or a related discipline.
• 3–5 years' experience in Executive Assistance, Executive Office Management, Personal Assistance, Project Coordination, or a similar role.
• Exceptional organisational and time-management skills.
• Excellent written and verbal communication skills.
• Strong attention to detail and a high standard of written work.
• Strong project tracking and follow-through abilities.
• Excellent proficiency in Microsoft Office and/or Google Workspace.
• The ability to manage multiple priorities without losing sight of critical details.
• Strong interpersonal skills and the confidence to engage with senior leaders and different levels of the organisation.
• Sound judgement and the ability to handle sensitive and confidential matters appropriately.
• A proactive mindset—you identify what needs to be done and take ownership of getting it done.