Executive Assistant

Responsibilities:

• Schedule and coordinate meetings, and appointments
• Create and Manage yearly class calendars and schedules
• Manage calendar bookings, community meetups and Zoom meetings
• Anticipate scheduling conflicts and proactively resolve them.
• Serve as the primary point of contact for executives, screening and directing phone calls and emails.
• Draft, proofread, and edit emails, reports, and presentations.
• Maintain confidentiality and discretion in handling sensitive information.
• Prepare and organize documents on a drive as needed.
• Manage expense reports, invoices, and other financial documentation relating to students and organizations.
• Conduct research and compile data to support executive decision-making.
• Coordinate logistics for company events, conferences, InPerson classes, and meetings.
• Act as a liaison between executives and external stakeholders, including clients, vendors, and partners.
• Prioritize and manage multiple tasks simultaneously, ensuring deadlines are met.
• Anticipate needs and proactively address issues to support the efficiency of the executive team.
• Maintain organized systems for tracking tasks, projects, and deadlines.

Requirements:

• Bachelor’s degree in business administration, communications, or related field preferred.
• Proven experience as an executive assistant or similar role, preferably supporting C-level executives.
• Excellent communication skills, both written and verbal.
• Strong organizational and time management abilities.
• Proficiency in Microsoft Office Suite, Google Docs, and other relevant software.
• Ability to maintain professionalism and confidentiality at all times.
• Strong attention to detail and accuracy.
• Flexibility and adaptability to changing priorities and deadlines.
• Ability to work independently with minimal supervision while also functioning as part of a team.

Benefits:

• Competitive salary
• Health insurance
• Retirement plan
• Annual Leave
• Professional development opportunities

Note: We are committed to improving diversity in the workspace and work to ensure that our team is supportive of our employees.