Executive Assistant

Responsibilities:

• Manage the executive’s calendar, appointments, meetings, and schedules.
• Prepare meeting agendas, minutes, presentations, reports, and correspondence.
• Handle emails, calls, and other communications professionally.
• Coordinate meetings, business appointments, and travel arrangements.
• Follow up on assigned tasks and ensure deadlines are met.
• Maintain confidential company and executive information.
• Prepare and organize documents, records, and files.
• Liaise with clients, staff, vendors, and other stakeholders on behalf of the executive.
• Monitor important deadlines, commitments, and pending activities.
• Assist with administrative and operational tasks as required.
• Conduct research and provide relevant information to support decision-making.
• Represent the executive professionally when communicating with internal and external stakeholders.

Requirements:

• Bachelor’s degree/HND in Business Administration, Management, Communications, or a related field.
• 2–5 years of experience as an Executive Assistant, Personal Assistant, Administrative Officer, or similar role.
• Proven experience supporting senior management or executives.
• Strong knowledge of Microsoft Office Suite, especially Word, Excel, PowerPoint, and Outlook.
• Excellent written and verbal communication skills.
• Ability to handle confidential information with discretion.
• Strong organizational and time-management abilities.
• Ability to manage multiple priorities and work under pressure.
• Professional appearance and conduct.

Key Skills:

• Excellent communication skills
• Calendar and schedule management
• Meeting and travel coordination
• Report and document preparation
• Time management and prioritization
• Attention to detail
• Confidentiality and discretion
• Problem-solving
• Follow-up and task management
• Interpersonal skills
• Proficiency in Microsoft Office
• Professionalism and emotional intelligence
• Ability to work independently with minimal supervision