Executive Assistance

Responsibilities:

Executive Support:

• Manage the Managing Director's calendar, appointments, and daily schedule.
• Coordinate meetings, appointments, and travel arrangements.
• Screen and prioritize phone calls, emails, and correspondence.
• Prepare meeting agendas, presentations, reports, and briefing documents.
• Take accurate minutes during meetings and follow up on action items.
• Manage incoming and outgoing executive communications.

Administrative Responsibilities:

• Draft professional emails, letters, reports, proposals, and presentations.
• Maintain confidential records, files, and executive documents.
• Coordinate internal and external meetings, including logistics and meeting materials.
• Monitor deadlines and remind the Managing Director of upcoming commitments.
• Handle travel bookings, accommodation, and itinerary planning.
• Organize and maintain an efficient filing and document management system.

Communication & Coordination:

• Act as the primary liaison between the Managing Director and internal/external stakeholders.
• Coordinate with department heads to ensure timely execution of executive directives.
• Follow up on assigned tasks and provide progress updates.
• Assist in organizing company events, board meetings, webinars, and executive engagements.

Project & Operational Support:

• Assist with strategic projects and special assignments.
• Conduct research and compile information to support executive decision-making.
• Track project milestones and prepare progress reports.
• Support business development initiatives as assigned.

Confidentiality & Compliance:

• Handle highly confidential information with discretion and professionalism.
• Ensure sensitive company information is protected at all times.
• Adhere to company policies, procedures, and ethical standards.
• Represent the Executive Office professionally in all interactions.

Requirements:

• Bachelor's degree in Business Administration, Management, Human Resources, Accounting, or a related field.
• Minimum of 2 years of relevant experience as an Executive Assistant, Personal Assistant, or Administrative Officer.
• Professional certifications in Administration, Project Management, or related fields are an added advantage.
• Excellent written and verbal communication skills.
• Strong organizational and time-management abilities.
• High level of professionalism, integrity, and confidentiality.
• Ability to multitask and prioritize effectively.
• Strong attention to detail and accuracy.
• Excellent interpersonal and relationship management skills.
• Ability to work independently and under pressure.
• Strong analytical and problem-solving skills.
• Proactive mindset with the ability to anticipate executive needs.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Experience using Google Workspace (Docs, Sheets, Calendar, Drive, Meet).
• Ability to prepare reports, presentations, and executive documents.
• Familiarity with virtual meeting platforms such as Zoom and Microsoft Teams.
• Basic project management and document management skills.

Key Performance Indicators (KPIs):

• Effective management of the executive's calendar and schedule.
• Timely preparation of reports, presentations, and correspondence.
• Accuracy and completeness of meeting minutes and follow-up actions.
• Timely execution of assigned executive tasks.
• Professional handling of confidential information.
• Effective coordination of meetings and executive engagements.
• Responsiveness to internal and external stakeholders.
• Quality and accuracy of administrative support.

Remuneration: NGN150,000 – 250,000

Benefits:

• Opportunities for professional growth and career development.
• Exposure to executive leadership and strategic decision-making.
• Collaborative and innovative work environment.