Document Controller

Responsibilities:

• Own and manage the project document management system; ensure all team members use the system correctly and consistently
• Maintain the master drawing register for all disciplines, including architecture, structure, MEP, civil, and specialist; update with every new issue and revision
• Issue all incoming drawings from consultants to the site team via the document management system; obtain transmission receipts
• Ensure that only current-revision drawings are accessible on site; manage the withdrawal and archiving of all superseded drawings
• Maintain all project correspondence registers: RFI log, Architect's Instruction log, site instruction log, transmittal log, and formal letter register
• Manage all incoming and outgoing formal correspondence; ensure all documents are correctly named, numbered, and filed
• Support the Design and Architectural Manager with drawing status reporting
• Archive all project documents progressively; produce the final project document archive at project closeout

Requirements:

• Bachelor's degree in a relevant field; formal document control training or certification is an advantage
• Minimum 4 years of document control experience on major construction projects
• Proficiency in Procore, Aconex, or equivalent document management platform
• Strong MS Office skills; excellent attention to detail
• Absolute precision and consistency in document naming, numbering, and filing
• Proactive in identifying and correcting document control non-compliance by other team members
• Highly organised; thrives in a high-volume information environment