Chief of Staff/Event Manager

Responsibilities:

Strategic & Executive Support:

• Work closely with the CEO/Founder to drive strategic initiatives and business priorities
• Coordinate internal operations and ensure alignment across departments
• Track key projects, timelines, and deliverables to ensure execution excellence
• Act as a liaison between leadership, clients, and internal teams

Event Planning & Execution:

• Lead end-to-end planning and execution of events (corporate, social, experiential)
• Oversee event concept development, design, and production
• Ensure all event elements (venue, décor, lighting, logistics) align with client's vision
• Manage on-site event coordination to ensure seamless delivery

Client & Stakeholder Management:

• Build and maintain strong client relationships
• Understand client needs and translate them into creative event experiences
• Provide regular updates and ensure client satisfaction

Vendor & Logistics Management:

• Source, negotiate, and manage vendors (venues, decorators, production teams, etc.)
• Oversee contracts, budgets, and procurement processes
• Ensure timely delivery of all event materials and services

Operations & Team Coordination:

• Supervise and coordinate event teams and freelancers
• Develop and implement standard operating procedures (SOPs)
• Ensure quality control and consistency across all events

Requirements:

• Bachelor’s degree in Event Management, Business Administration, or related field
• 3–6+ years experience in event management or a similar role
• Strong project management and organizational skills
• Excellent communication and interpersonal skills
• Ability to manage multiple projects under tight deadlines
• Creative mindset with attention to detail
• Experience working with vendors and managing budgets
• Proficiency in Microsoft Office and project management tools
• Leadership and decision-making
• Strong problem-solving ability
• Attention to detail and execution excellence
• Time management and multitasking