Bookings and Payroll Coordinator

Responsibilities

• Managing healthcare staff bookings and rotas
  
• Receiving and processing client shift requests
  
• Allocating suitable staff to available shifts
  
• Confirming shifts with clients and workers
  
• Managing cancellations and arranging replacement cover
  
• Maintaining accurate booking records and staff availability
  
• Identifying staffing shortages and coordinating requirements with the recruitment team
  
• Checking weekly timesheets against confirmed shifts
  
• Calculating staff pay accurately using the correct rates and hours
  
• Checking mileage and authorised expenses
  
• Identifying discrepancies, missing timesheets and potential duplicate payments
  
• Preparing weekly payroll for management approval
  
• Producing concise operational and staffing reports
  
• Communicating professionally with UK clients and healthcare workers

Requirements:

• Exceptionally organised and detail-oriented
  
• Very confident using Excel and/or Google Sheets
  
• Comfortable working with numbers and payroll calculations
  
• A strong critical thinker and problem-solver
  
• Proactive rather than waiting to be told what to do
  
• Able to prioritise urgent staffing requirements
  
• Able to work independently with minimal supervision
  
• Calm and accurate when working under pressure
  
• An excellent written and verbal communicator
  
• Reliable and trustworthy with confidential information