Assistant Office Administrator

Responsibilities:

• Support daily office administrative activities to ensure smooth office operations.
• Support in maintaining proper filing systems for both physical and electronic documents.
• Support in preparing reports, memos, letters, and other administrative correspondence.
• Monitor office supplies and coordinate procurement of administrative materials.
• Support in maintaining the branch office calendar and scheduling appointments, meetings, site visits, events and managing meeting room bookings.
• Support management with travel arrangements and logistics where required.
• Handle incoming calls, emails, and official correspondence professionally.
• Support in coordinating visitors and maintaining a professional office environment
• Monitor office facilities and ensure cleanliness, maintenance, and functionality.
• Support liaising with vendors, service providers, and contractors for office-related services.
• Keep records of office assets and equipment
• Support compliance with company administrative procedures and policies.
• Support in preparing periodic administrative reports as required.
• Support internal audits and documentation reviews where applicable.
• Provide administrative support for departments and employees.
• Assist in onboarding logistics for new employees.
• Support in coordinating staff welfare and office-related activities, where assigned
• Provide document control support, coordinate administrative project activities, and track assigned deadlines
• Support marketing efforts for updating websites and social media, where assigned
• Any other task as assigned by the Line Manager

Responsibilities:

• A minimum of 3 years of experience
• A minimum of a degree in a related field