Administrative Manager

Responsibilities:

• Oversee and coordinate the day-to-day administrative operations of the company.
• Develop, implement, and monitor administrative policies, procedures, and internal controls.
• Supervise administrative personnel and ensure effective staff performance and productivity.
• Manage office facilities, equipment, stationery, procurement, and inventory.
• Coordinate staff attendance, leave management, welfare, and general human resource administration.
• Maintain proper company records, correspondence, contracts, reports, and statutory documentation.
• Liaise with the operations, finance, clearing and forwarding, transport, and customer service departments to ensure smooth workflow.
• Monitor administrative expenses, prepare budgets, and ensure cost-effective utilisation of company resources.
• Ensure proper documentation and administrative compliance with relevant customs, shipping, port, and regulatory requirements.
• Coordinate meetings, official appointments, business travel, and company events.
• Manage relationships with suppliers, service providers, government agencies, and other business stakeholders.
• Prepare periodic administrative reports and recommend improvements to management.
• Ensure the office environment is professional, organised, secure, and conducive to productivity.

Requirements:

• HND in Business Administration, Public Administration, Management, or any related discipline.
• Minimum of 3–5 years of relevant administrative management experience, preferably in logistics, freight forwarding, customs brokerage, or supply chain operations.
• Professional certification in Administration, Human Resources, or Management will be an added advantage.
• Good knowledge of office administration, business operations, and organisational management.
• Understanding of logistics, shipping, customs clearance, and supply chain processes is an advantage.
• Proficiency in Microsoft Office applications, particularly Word, Excel, and Outlook.
• Excellent written and verbal communication skills.
• Strong organisational, leadership, interpersonal, and problem-solving abilities.
• Ability to multitask, work under pressure, and meet deadlines.
• High level of integrity, accountability, confidentiality, and attention to detail.
• Ability to work independently and coordinate multiple departments effectively.

Key Competencies:

• Leadership and team management.
• Administrative planning and coordination.
• Communication and interpersonal skills.
• Time management and organisational skills.
• Financial and resource management.
• Decision-making and problem-solving.
• Attention to detail and regulatory compliance.