Administrative Manager

Responsibilities:

• Procurement & Purchasing: Manage daily administrative and operational procurement, including office supplies, consumables, cleaning materials, vehicle-related items, maintenance services, and other company requirements. Obtain quotations, compare prices, negotiate with suppliers, process approved purchases, verify deliveries, maintain supplier records, and ensure proper documentation.
• Fleet Management: Manage the company fleet and ensure vehicles are properly scheduled, maintained, and available for business needs. Maintain vehicle files, usage logs, mileage records, maintenance schedules, insurance and registration records.
• Driver Management: Manage driver recruitment support, attendance, duty rosters, leave, discipline, performance, work allocation and service standards. Ensure drivers follow company policies, safety requirements and assigned schedules.
• Vehicle Dispatch & Scheduling: Coordinate daily vehicle allocation and driver assignments. Record users, destinations, departure/return times and mileage. Prioritize management and business-critical transportation needs and maintain contingency arrangements.
• Vehicle Maintenance: Plan and monitor preventive maintenance, repairs, inspections, tyres, batteries, brakes, air-conditioning, and other critical vehicle conditions. Review repair quotations and control unnecessary maintenance expenses.
• Fuel Management: Maintain fuel records for each vehicle, monitor fuel consumption and mileage, investigate abnormal usage and prevent unauthorized fuel claims or misuse.
• Compliance & Documentation: Track vehicle registration, insurance, roadworthiness and other required documents. Monitor driver license validity and ensure all relevant records remain current.
• Accidents & Emergencies: Coordinate response to vehicle accidents, breakdowns and other emergencies. Report incidents to management, coordinate with insurers, repair workshops and relevant parties, and maintain incident records.
• Office & Facilities Administration: Manage office facilities, cleaning, security, repairs, accommodation support, office equipment, keys/access control, reception support and other administrative services.
• Supplier Management: Build and maintain a reliable supplier database. Evaluate suppliers based on price, quality, delivery, responsiveness and service. Develop alternative suppliers where necessary and resolve supplier performance issues.
• Cost Control: Monitor administrative, procurement and fleet-related expenses. Identify unnecessary spending, negotiate better prices, consolidate purchases where appropriate, and provide management with cost-saving recommendations.
• SOP & Process Management: Develop, implement and continuously improve SOPs for procurement, fleet management, driver management, fuel control, vehicle maintenance, supplier management, office administration and emergency response.
• Reporting: Prepare daily, weekly, and monthly reports covering fleet usage, driver attendance, fuel consumption, maintenance, procurement, supplier performance, administrative expenses, and key operational issues.

Requirements:

• Bachelor’s degree or equivalent qualification in Business Administration, Operations Management, Logistics, Supply Chain, Facility Management, or a related field.
• Minimum 3–5 years of relevant experience in administration, operations, fleet management, procurement, or a similar role.
• Strong preference for candidates with practical experience managing company vehicles and drivers.
• Experience in automotive, logistics, transportation, leasing, manufacturing, dealership, or other structured corporate environments is preferred.
• Experience with local suppliers and service providers in Lagos is an advantage.

Core Competencies:

• Fleet Management and Driver Supervision
• Procurement, Sourcing and Supplier Negotiation
• People Management and Discipline
• Administrative Operations
• Cost Control and Expense Monitoring
• Problem Solving and Decision Making
• Planning, Coordination and Execution
• Strong communication and interpersonal skills
• High integrity, confidentiality, and accountability
• Ability to work under pressure and handle urgent operational issues