Administrative Assistant
The Impeccable Skills Company
Admin & Office
Job Summary
We are seeking a proactive and organized Administrative Assistant to support our client across multiple aspects of his business. The ideal candidate will be a self-starter who can handle various administrative tasks efficiently, allowing the CEO to focus on strategic initiatives and business development.
- Minimum Qualification: Degree
- Experience Level: Mid level
- Experience Length: 4 years
Job Description/Requirements
Responsibilities:
- Calendar Management: Schedule and coordinate appointments, meetings, and events for the CEO, ensuring optimal use of time and resources.
- Communication: Serve as the primary point of contact for internal and external stakeholders, including screening and directing phone calls, emails, and other correspondence.
- Document Preparation: Create, edit, and format documents, presentations, and reports as needed, ensuring accuracy and professionalism.
- Data Management: Organize and maintain files, records, and databases, ensuring easy retrieval and confidentiality of information.
- Travel Arrangements: Coordinate travel logistics, including flights, accommodations, and itineraries, for the CEO and other team members as required.
- Meeting Support: Prepare agendas, take minutes, and distribute materials for meetings, ensuring all participants are well-informed and prepared.
- Project Assistance: Assist in the execution of various projects, including research, data analysis, and coordination with other departments.
- Office Management: Order supplies, manage vendor relationships, and maintain a tidy and organized office environment.
- Other Duties: Perform additional tasks and responsibilities as assigned, contributing to the overall efficiency and effectiveness of the CEO's office.
Requirements:
- High school diploma or equivalent; associate’s or bachelor’s degree preferred.
- Proven experience as an administrative assistant or similar role.
- Strong organizational and multitasking skills.
- Excellent written and verbal communication abilities.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other office software.
- Ability to maintain confidentiality and exercise discretion.
- Positive attitude and willingness to adapt to changing priorities.
- Previous experience supporting C-level executives is a plus.
Benefits:
- Competitive salary and bonus structure.
- Comprehensive benefits package, including health, dental, and vision insurance.
- 401(k) retirement plan with company match.
- Paid time off and holidays.
- Professional development opportunities.
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