Administration Assistant

Responsibilities:

• Provide administrative support for day-to-day project and site operations.
• Assist with HR administration, including recruitment coordination, onboarding, attendance records, leave management, and personnel documentation.
• Support procurement activities by obtaining quotations, preparing purchase requests, tracking orders, and coordinating timely delivery of materials and services.
• Coordinate travel, accommodation, transportation, meetings, and other logistics for project personnel.
• Maintain accurate project documentation, filing systems, correspondence, and office records.
• Monitor office inventory and coordinate the procurement of office supplies and consumables.
• Liaise with vendors, contractors, service providers, and internal departments to facilitate smooth project execution.
• Prepare routine administrative reports and provide general support to the Project Management team.
• Perform other administrative and project-related duties assigned by management.

Requirements:

• Bachelor's Degree in Business Administration, Human Resources, Procurement, Management, Logistics, or a related discipline.
• Minimum of 3 years' relevant experience in administration, HR, procurement, or project support.
• Experience within the construction, EPC, power, energy, engineering, or infrastructure sector will be a significant advantage.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint).
• Strong organizational, communication, documentation, and multitasking abilities.
• Ability to work independently, prioritize tasks, and meet deadlines in a fast-paced project environment.
• Willingness to travel and work at project locations when required.
• High level of professionalism, integrity, and attention to detail.
• Male candidates are preferred due to project operational requirements.

Working Conditions:

• As an Administrative Assistant, you are required to have your own laptop/computer for daily work.
• The company provides shared accommodation (2–3 people per room).
• The company provides daily transportation between the accommodation and the workplace.
• The company does not provide meals, but there is a shared kitchen where you can prepare your own meals.
• Due to the tight project schedule, overtime (including weekdays and weekends) may be required.
• The company will pay overtime in accordance with company policy, so this role is only suitable for candidates who are willing and able to work overtime when required.

Thank you for your interest in this position. We look forward to speaking with you during the interview and sharing more details about the role and the project.