Administration Assistant

Responsibilities:

• Provide administrative support for day-to-day project and site operations.
• Assist with HR administration, including recruitment coordination, onboarding, attendance records, leave management, and personnel documentation.
• Support procurement activities by obtaining quotations, preparing purchase requests, tracking orders, and coordinating timely delivery of materials and services.
• Coordinate travel, accommodation, transportation, meetings, and other logistics for project personnel.
• Maintain accurate project documentation, filing systems, correspondence, and office records.
• Monitor office inventory and coordinate the procurement of office supplies and consumables.
• Liaise with vendors, contractors, service providers, and internal departments to facilitate smooth project execution.
• Prepare routine administrative reports and provide general support to the Project Management team.
• Perform other administrative and project-related duties assigned by management.

Requirements:

• Bachelor's Degree in Business Administration, Human Resources, Procurement, Management, Logistics, or a related discipline.
• Minimum of 3 years' relevant experience in administration, HR, procurement, or project support.
• Experience within the construction, EPC, power, energy, engineering, or infrastructure sector will be a significant advantage.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint).
• Strong organizational, communication, documentation, and multitasking abilities.
• Ability to work independently, prioritize tasks, and meet deadlines in a fast-paced project environment.
• Willingness to travel and work at project locations when required.
• High level of professionalism, integrity, and attention to detail.
• Male candidates are preferred due to project operational requirements.

Working Conditions:

• Shared company accommodation (2–3 per room) and daily workplace transportation provided. (Candidates must provide their own laptop; meals are self-prepared in a shared kitchen).
• Overtime is paid in accordance with company policy.