Admin & Operations Officer

Responsibilities:

• Run daily administration: manage office operations, correspondence, filing, documentation, and company records, both physical and digital.
• Coordinate the team: schedule meetings, track deadlines and action points, and keep the founders’ calendars and priorities organised.
• Support HR: coordinate recruitment logistics, onboarding, staff records, leave tracking and contract documentation.
• Keep financial records: track expenses, prepare invoices, process payments, reconcile receipts and work with the accountant on bookkeeping and monthly reports.
• Manage vendors and procurement: source and manage suppliers, service providers and office resources, and negotiate for value.
• Handle compliance: maintain regulatory filings and documents, including CAC records, tax filings, licences and contract renewals, and flag deadlines in advance.
• Support sales and customers: prepare contracts, client onboarding documents and billing records, and coordinate logistics for demos, events and client visits.
• Improve processes: create and maintain standard operating procedures, templates and internal tools that make the team more efficient.
• Manage assets and tools: keep track of company equipment and software subscriptions, and ensure renewals and access are in order.
• Report regularly: prepare weekly and monthly operations updates for management.

Requirements:

• 2–4 years’ experience in administration, operations, or office management, preferably in a startup, tech, or professional services company.
• Strong organisational skills and excellent attention to detail.
• Good working knowledge of basic bookkeeping, invoicing and expense tracking.
• Familiarity with Nigerian business compliance (CAC, FIRS/state tax, pension and similar) is a strong advantage.
• Proficiency in Microsoft Office or Google Workspace, especially spreadsheets.
• Comfort with digital tools such as Notion, Trello, Asana, Slack, or Zoho.
• Excellent written and verbal communication.
• Able to handle confidential information with discretion.
• Self-driven, resourceful, and calm under pressure in a fast-moving environment.
• Experience with accounting software such as QuickBooks, Zoho Books, or Sage (nice to have).
• Basic HR knowledge or certification (nice to have).
• Experience supporting a growing startup team (nice to have).

Benefits:

• Competitive salary
• A central role in a fast-growing global engineering tech company
• Room to grow into a senior operations role as the company expands