Job Summary

The front desk/administrative assistant will be the first point of contact for our guests. Additionally, this position provides a broad range of administrative and database support for the Director of Administrative Services and other project teams.

  • Minimum Qualification: Degree
  • Experience Level: Entry level
  • Experience Length: 3 years

Job Description/Requirements

·        Keep front desk tidy and presentable with all necessary material (pens, forms, paper etc.)

·        Greet and welcome guests in a polite, friendly and helpful manner

·        Directs visitors by maintaining employee and department directories and giving assistance.

·        Answer all incoming calls promptly and professionally, redirect them or keep messages

·         Receives and redirect packages for staff

·        Prepare outgoing mail by drafting correspondence, securing parcels etc.

·        Maintain security by following procedures; monitoring logbook; issuing visitor badges.

·        Support the service delivery process of the Company

·        Assist the organization’s HR function by keeping personnel records up to date, arranging interviews and so on

·        Review and perform supply requisitions, basic bookkeeping, filing, and clerical duties.

·        Manage the office budget and ensure cost-effectiveness

·        Manage travel requisitions, book transport and accommodation

·        Supervise multi-disciplinary teams of staff including cleaning, maintenance, grounds and security

·        Ensure that basic facilities, such as water and heating, are well-maintained

·        And any other duties as assigned

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