Admin Manager

Responsibilities:

Office Records and Resource Management:

• Maintain accurate, organised, and secure physical and electronic records, files, databases, registers, contracts, correspondence, and administrative documentation.
• Manage office supplies, equipment, facilities requests, service providers, stationery, inventory, deliveries, and general workplace requirements.
• Coordinate vendor and supplier interactions, obtain quotations, track orders, confirm deliveries, and escalate service issues. 
• Support onboarding and offboarding by coordinating documentation, workspace requirements, equipment, access requests, introductions, and checklists. 
• Identify administrative bottlenecks and recommend improvements to workflows, filing systems, communication processes, and office operations. Finance, Compliance and Reporting Support.
• Support the preparation and processing of purchase requests, invoices, expense reimbursements, payment documentation, quotations, and records.
• Track administrative expenditure, office costs, purchase orders, service contracts, and outstanding approvals in partnership with Finance.
• Assist with accurate documentation for audits, compliance reviews, procurement, contracts, employee records, and organizational reporting.
• Maintain confidentiality when handling financial, employee, client, commercial, and leadership information.
• Prepare routine administrative reports covering activities, costs, suppliers, outstanding actions, resources, and operational issues. 
• Follow organizational policies, approval procedures, data-protection requirements, record-retention practices, and internal controls

Requirements:

• Bachelor’s degree in Business Administration, Office Administration, or any closely related field.
• Minimum of 3-5 years of proven experience with at least 5 years in a leadership role.
• Excellent written and verbal communication, organization, time management, attention to detail, and follow-through.
• Proficiency in Microsoft Office, Google Workspace, shared-drive systems, calendars, spreadsheets, and collaboration tools.