Responsibilities:

General Administrative & Facility Management Duties:

Oversee the daily operations, maintenance, and management of all company facilities to ensure optimal functionality and a safe working environment
Conduct regular inspections of company premises, equipment, and infrastructure to identify maintenance needs and operational issues.
Coordinate repairs, preventive maintenance, and servicing of office equipment, utilities, and facility infrastructure.
Ensure uninterrupted availability of essential services, including power, water supply, internet, security, cleaning, and other operational support services.
Supervise vendors, contractors, artisans, cleaners, security personnel, and maintenance service providers to ensure quality service delivery.
Maintain accurate records of facility maintenance schedules, repairs, expenditures, and administrative activities.
Monitor inventory levels of office and facility supplies and ensure timely procurement and replenishment.
Prepare facility and operational reports for management review.
Ensure compliance with health, safety, environmental, and regulatory standards across all facilities.
Respond promptly to operational emergencies, maintenance issues, and facility-related incidents.

Head Office Responsibilities:

Ensure smooth daily operations of the head office facility and administrative functions.
Coordinate office space management, workstation allocation, and office environment optimisation.
Supervise office support staff and ensure proper execution of administrative tasks.
Monitor utilities, office equipment, and general facility conditions to minimise operational disruptions.

Other Company Locations / Branch Facilities:

Oversee maintenance and operational efficiency of all branch or remote facilities.
Conduct periodic visits to locations to assess facility conditions and operational compliance.
Coordinate local maintenance activities and ensure uniform operational standards across all locations.
Interface with local authorities, regulatory agencies, landlords, estate management teams, and service providers on matters relating to facility operations and compliance.
Take and implement operational instructions from relevant authorities in each location where required.
Ensure prompt resolution of location-specific operational and facility issues.

Requirements:

A minimum of an HND in business administration, facility management, estate management, engineering, or a related field.
A minimum of 3–5 years’ experience in administration, facility management, or operations management.
Strong knowledge of facility maintenance processes and administrative operations.
Excellent organisational, multitasking, and problem-solving abilities.
Strong communication and interpersonal skills.
Ability to work independently and take initiative.
Hands-on approach to operational and facility management responsibilities.
Proficiency in Microsoft Office and administrative reporting tools.
Ability to travel between company locations when required.

Key Competencies: