Accounts Officer/Book Keeper

Responsibilities:

Daily Transaction Processing (40%):

• Post supplier invoices, customer invoices, payment vouchers, and receipt vouchers in Odoo upon approval
• Record petty cash transactions and reconcile imprest accounts daily
• Process journal entries as directed by the Accountant
• Ensure all postings have complete supporting documentation

Document Management & Filing (25%):

• Organize and file all source documents (invoices, vouchers, receipts, bank statements)
• Maintain physical and digital filing systems for quick retrieval
• Scan and archive financial documents systematically
• Track document approvals before posting

Reconciliation Support (20%):

• Assist with daily bank reconciliations across multiple accounts
• Reconcile supplier statements to AP balances
• Verify customer accounts against receivables ledger
• Support inventory reconciliation between warehouse and finance
• Investigate and resolve posting discrepancies

Month-End Support (15%):

• Compile accrual listings (utilities, rent, services)
• Prepare prepayment schedules (insurance, rent)
• Assist with fixed asset register updates
• Generate aged payables and receivables reports
• Ensure all transactions are posted before period close

Requirements:

• Minimum of an OND in Accounting, Finance, or Business Administration
• Minimum 1-2 years of accounting experience (manufacturing preferred)
• Basic double-entry bookkeeping knowledge
• Proficiency in Microsoft Office (especially Excel)
• Accounting software experience (ERP advantage)
• Strong organizational and filing skills

Key Competencies:

• Close attention to detail and accuracy
• Systematic; follows procedures
• Good time management, handles multiple tasks
• Willingness to learn, professional, reliable