Accounts & Finance Officer
Job summary
This role supports daily financial discipline and record accuracy by ensuring that all sales, receipts, procurement documents, supplier invoices, and operational expenses are properly captured, reconciled, and filed for audit readiness, helping to prevent losses caused by missing documentation, unrecorded receipts, weak reconciliation, payment manipulation, and supplier invoice fraud.
Job descriptions & requirements
Responsibilities:
Daily Sales and Receipt Reconciliation Support:
- Support reconciliation of: invoices issued, POS transactions, bank transfers, cash receipts (if permitted)
- Ensure daily sales reports match actual receipts
- Flag any mismatch immediately to the Finance Manager
Invoice and Documentation Management:
- Ensure all invoices and transaction documents are properly captured, filed, and referenced
- Support the outlet team in maintaining clean and traceable records
Supplier Invoice Processing & Payment Documentation:
- Receive and organise supplier invoices and supporting documents including: purchase orders, GRNs (Goods Received Notes), delivery notes, inspection/acceptance confirmations
- Ensure supplier invoices match agreed prices and quantities before payment processing
- Prepare payment packs for approval by the Finance Manager
Expense Control and Verification:
- Support operational expense processing, including: diesel/fuel documentation, repairs and maintenance expenses, subscriptions and service payments
- Ensure expenses are supported by: valid invoices/receipts, approvals, and correct cost centre allocation
Receivables Tracking Support (Credit Control):
- Support credit tracking by maintaining: customer ledger, receivables ageing report
- Assist in follow-up documentation for overdue accounts
Filing and Audit Readiness:
- Maintain a structured filing system for: procurement files, sales and receivable records, delivery and POD files, and expense documentation
- Ensure documents are easily retrievable for internal audit checks
Reporting Support:
- Prepare daily and weekly finance summaries as required, including: reconciliation status, pending payment packs, outstanding supplier issues, receivable status updates
Daily Work Structure (8-hour expectation):
- Morning: reconcile sales and receipts, verify bank/POS transactions
- Midday: process supplier documentation and prepare payment packs
- Afternoon: update receivables ledger and expense documentation
- End-of-day: file documents and submit the daily finance support report
Key Performance Indicators (KPIs):
- Reconciliation completion rate: 100%
- Documentation completeness rate: 100%
- Payment pack accuracy: ≥ 99%
- Unresolved mismatches older than 24hrs: near zero
- Audit readiness score: high and consistent
- Receivables reporting accuracy: ≥ 99%
Integrity & Non-Negotiables:
- No processing of incomplete or unsupported invoices.
- No manipulation of financial records.
- Must report suspicious supplier/customer transactions immediately.
- Must maintain confidentiality and professionalism.
Requirements:
- ND/HND/BSc in Accounting, Finance, Business Admin, or related field
- Minimum 3–5 years of experience in accounting/finance operations
- Strong Excel/recordkeeping skills
- Strong documentation and reconciliation discipline
Preferred Attributes:
- Very organised and detail-focused
- High integrity and compliance mindset
- Ability to work under pressure and meet deadlines
- Strong communication skills
Location: Jos, Plateau State
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