Responsibilities:

Receive, review, and process high volumes of invoices accurately.
Meticulously perform 3-way matching by verifying that the vendor invoice matches the original Purchase Order (PO) before processing for approval.
Identify pricing or quantity discrepancies on invoices and work with the teams to resolve them prior to payment.
Assist in the daily reconciliation of retail store sales, including card settlements and gift card redemptions.
Process Return-to-Vendor (RTV) chargebacks, ensuring our company is properly credited for damaged or unsold merchandise returned to the brand.
Prepare and process vendor payments in line with agreed credit terms
Maintain up-to-date vendor statements and resolve discrepancies promptly
Ensure accurate deduction and documentation of WHT and VAT
Liaise with brands on payment schedules, outstanding balances, and account issues
Raise invoices for brand-related transactions (rebates, credit notes, recoveries, etc.)
Monitor and follow up on receivables from brands and partners
Track receivables aging and escalate overdue balances
Reconcile incoming payments with invoices and resolve variances
Reconcile statements against internal records regularly
Support reconciliation of inventory-related transactions impacting brand accounts
Identify and resolve discrepancies across invoices, deliveries, and system records
Maintain accurate and complete documentation for all transactions
Ensure all transactions are accurately captured in the ERP system
Assist in tracking the cash flow impact of vendor payments and receivables
Ensure adherence to financial policies, controls, and SOPs
Support process improvements to enhance efficiency and accuracy
Maintain proper filing and audit-ready documentation