Account Officer

Responsibilities:

• Maintain accurate records of all financial transactions.
• Record sales, purchases, expenses, receipts, and payments.
• Prepare and maintain ledgers, journals, cashbooks, and supporting documents.
• Reconcile bank accounts and other financial records regularly.
• Record revenue from sales, subscriptions, printing services, and other publishing activities.
• Monitor sales invoices and customer payments.
• Follow up on outstanding customer balances.
• Reconcile sales reports with cash, bank, and transfer receipts.
• Maintain records of authors’ book sales.
• Calculate royalties based on individual author/publisher agreements.
• Prepare royalty statements and payment schedules.
• Reconcile royalty advances and outstanding obligations.
• Process invoices from printers, suppliers, distributors, freelancers, and service providers.
• Verify invoices against purchase orders and delivery documents.
• Prepare payment vouchers and ensure proper authorization before payment.
• Issue invoices to customers, distributors, schools, bookstores, and corporate clients.
• Maintain customer accounts and monitor outstanding debts.
• Prepare receivables ageing reports.
• Ensure proper documentation and authorization of financial transactions.
• Help prevent errors, fraud, duplicate payments, and unauthorized expenditure.
• Maintain proper filing andis an advantage audit trails for financial documents.
• Prepare schedules and supporting documents for internal and external auditors.
• Respond to audit queries and provide required accounting records.
• Assist in implementing recommendations arising from audits.

Requirements:

• HND in Accounting, Finance or a related discipline.
• Professional accounting qualification or relevant professional training is an advantage.
• Good knowledge of Microsoft Excel and accounting software.
• 2–3 years’ relevant experience in accounting, finance or a related role.
• Experience in a publishing, manufacturing, trading or other commercial organisation is an advantage.

Skills and Competencies:

• Good knowledge of accounting principles and financial procedures.
• Strong numerical and analytical skills.
• Excellent attention to detail and accuracy.
• Good knowledge of Microsoft Excel and Microsoft Office applications.
• Ability to maintain accurate and confidential financial records.
• Good reconciliation and problem-solving skills.
• Strong organisational and time-management skills.
• Good communication and interpersonal skills.
• Ability to work independently and as part of a team.
• Integrity, accountability and a high level of professionalism.
• Ability to meet deadlines and work effectively under pressure.