Warehouse officer

Responsibilities:

Warehouse Operations:

• Receive, inspect, and verify incoming materials against purchase orders and delivery notes.
• Ensure all goods are accurately recorded and properly stored.
• Maintain organized warehouse layouts for easy accessibility.
• Supervise loading and offloading activities.
• Ensure timely picking, packing, and dispatch of customer orders.
• Monitor warehouse cleanliness and housekeeping standards.
• Coordinate the movement of products between warehouses and project sites.

Inventory Management:

• Maintain accurate inventory records using manual and computerized inventory systems.
• Conduct daily, weekly, and monthly stock counts.
• Perform periodic cycle counts and annual stock-taking exercises.
• Investigate inventory discrepancies and implement corrective actions.
• Monitor stock levels and notify management of low or excess inventory.
• Ensure First-In-First-Out (FIFO) principles are consistently applied where applicable.

Materials Control:

• Monitor storage conditions to preserve product quality.
• Ensure proper handling of construction chemicals and sensitive materials.
• Prevent product damage, contamination, and deterioration.
• Monitor expiry dates and shelf-life of products where applicable.
• Minimize material losses through effective warehouse controls.

Documentation & Reporting:

• Prepare Goods Received Notes (GRNs).
• Process Goods Issue Vouchers (GIVs).
• Maintain bin cards and stock registers.
• Update inventory records promptly after every transaction.
• Prepare daily, weekly, and monthly inventory reports.
• Support internal and external audits by providing accurate warehouse documentation.

Safety & Compliance:

• Ensure compliance with warehouse safety procedures and company HSE policies.
• Maintain safe storage of hazardous and chemical products.
• Ensure proper use of Personal Protective Equipment (PPE).
• Report accidents, damages, and safety hazards immediately.
• Ensure compliance with company policies and regulatory requirements.

Coordination:

• Work closely with Procurement, Sales, Production, Logistics, and Finance departments.
• Coordinate timely dispatch of products to customers and project sites.
• Assist in resolving inventory-related issues affecting operations.
• Liaise with transport providers for efficient deliveries.

Asset & Equipment Management:

• Monitor warehouse equipment and storage facilities.
• Report equipment faults requiring maintenance.
• Ensure pallets, racks, forklifts, and warehouse tools are properly utilized and maintained.
• Safeguard company property and warehouse assets.

Requirements:

• Minimum qualification of HND.
• 2 years of previous experience in a similar role.