Virtual Assistant

Responsibilities:

• Provide administrative and virtual support to Management and the wider real estate team.
  
• Manage calendars, schedules, meetings, appointments, reminders, and follow-ups.
  
• Coordinate assigned projects and tasks from initiation through completion.
  
• Create and maintain project timelines, task lists, trackers, and status updates.
  
• Coordinate activities relating to property listings, marketing campaigns, client enquiries, property viewings, and other real estate initiatives.
  
• Assign or follow up on tasks with relevant team members and monitor progress.
  
• Ensure deadlines, deliverables, and responsibilities are clearly communicated and followed up on.
  
• Coordinate internal and external meetings and document key action points where required.
  
• Follow up with team members, agents, vendors, clients, and other stakeholders on outstanding tasks or requirements.
  
• Maintain organized digital files, property documents, client records, reports, spreadsheets, and project documentation.
  
• Assist with preparing property presentations, reports, proposals, spreadsheets, meeting notes, and other business documents.
  
• Support the preparation and coordination of property listings and marketing materials.
  
• Assist with client communication, scheduling, enquiries, follow-ups, and other administrative aspects of the client journey.
  
• Coordinate with sales and marketing teams to ensure property-related activities and campaigns are executed on schedule.
  
• Monitor project milestones and flag delays, risks, dependencies, or issues to Management.
  
• Help ensure effective communication and coordination between Management, sales, marketing, agents, and other team members.
  
• Assist with planning and execution of property launches, inspections, viewings, events, campaigns, and other business initiatives.
  
• Track recurring responsibilities and ensure important operational and property-related activities are not missed.
  
• Conduct online research on properties, markets, locations, competitors, prospects, and other relevant topics when required.
  
• Compile and organize research findings into clear and useful reports or summaries.
  
• Maintain accurate records of tasks, deadlines, client activities, property information, and project progress.
  
• Identify opportunities to improve administrative, coordination, and operational processes.
  
• Maintain strict confidentiality when handling client, property, financial, business, or other sensitive information.
  
• Perform other reasonable administrative, coordination, and operational duties assigned by Management.

Requirements:

• Minimum of 2 years' experience as a Virtual Assistant, Administrative Assistant, Project Coordinator, Executive Assistant, Operations Assistant, or in a similar role.
  
• Previous experience in real estate, property management, sales, property marketing, or a related industry is an advantage.
  
• Proven experience coordinating projects, teams, tasks, or multiple workstreams.
  
• Strong organizational and time management skills.
  
• Excellent written and verbal English communication skills.
  
• Strong follow-up and task management abilities.
  
• Ability to manage multiple priorities while maintaining accuracy and attention to detail.
  
• Proactive approach to identifying issues, following up on tasks, and seeing responsibilities through to completion.
  
• Strong proficiency with digital productivity, communication, and collaboration tools.
  
• Comfortable working with project and task management platforms.
  
• Proficiency in tools such as Google Workspace, Microsoft Office, Slack, Trello, Asana, ClickUp, Notion, Monday.com, or similar platforms.
  
• Strong spreadsheet, documentation, and file management skills.
  
• Ability to prepare clear reports, trackers, presentations, and status updates.
  
• Strong research and information-gathering skills.
  
• Ability to work independently with minimal supervision.
  
• Strong problem-solving and decision-making skills.
  
• High level of professionalism, reliability, accountability, and discretion.
  
• Comfortable working with international clients and teams.
  
• Reliable internet connection and suitable equipment for remote work.
• Willingness and ability to work according to a schedule aligned with Eastern Time (ET).

Key Skills:

• Virtual Assistance
  
• Real Estate Administration
  
• Project Coordination
  
• Task & Deadline Management
  
• Client Coordination
  
• Property Listing Support
  
• Calendar & Meeting Management
  
• Team Coordination
  
• Administrative Support
  
• Documentation & Reporting
  
• Research & Data Collection
  
• Communication & Follow-Up
  
• Digital Collaboration
  
• Problem-Solving
  
• Organization & Time Management
  
• Attention to Detail

Performance Expectations:

• Performance will be assessed based on factors including:
  
• Timely completion and follow-up of assigned tasks.
  
• Accuracy and organization of client, property, and business records.
  
• Effective coordination of projects, meetings, property activities, and internal workflows.
  
• Consistency in following up on outstanding tasks and deliverables.
  
• Timely identification and escalation of delays, issues, and operational gaps.
  
• Quality and accuracy of reports, trackers, documents, and administrative work.
  
• Responsiveness and professionalism in internal and external communication.
  
• Ability to keep projects and team members on track.
  
• Reliability, accountability, and ability to work independently.
  
• Contribution to improved administrative and operational efficiency.

What We Offer:

• Remuneration: NGN 275,000 monthly.
• Fully remote work arrangement.
  
• Opportunity to work across real estate, property, sales, marketing, and business operations.
  
• Professional growth and career development opportunities.
  
• Opportunity to develop expertise in project coordination, real estate operations, and business administration.
  
• A dynamic, collaborative, and performance-driven working environment.