Project Documentation Specialist

Responsibilities:

• Implement and maintain sophisticated information management systems and documentation lifecycle software to track, organize, and audit complex project deliverables.
• Define and enforce standardized file formats, metadata protocols, and operational readiness procedures to ensure high-quality data integrity across the project lifecycle.
• Conduct technical audits of contractor and supplier documentation, validating that all submissions strictly adhere to contractual specifications and technical requirements.
• Author, synthesize, and refine Documents for Operations (DFO) and Standard Operating Procedures (SOPs) to ensure engineering data is accessible and actionable for operational stakeholders.
• Facilitate the transition of project assets by coordinating the handover process between engineering/project delivery teams and onsite operational personnel.
• Identify potential documentation gaps early in the project lifecycle and lead proactive resolutions to maintain alignment across all cross-functional departments.

Requirements:

• 10+ years of experience in project documentation management or document control within capital project environments or heavy industrial sectors.
• Proven technical proficiency in database tools and documentation management software, with a focus on audit trails and version control.
• Demonstrated success in managing interfaces between engineering teams and operational stakeholders to support commissioning and ongoing maintenance phases.
• Strong analytical skills with the ability to translate complex technical data into clear, concise, and structured operational documentation.
• Exceptional interpersonal skills to negotiate and coordinate effectively between internal project teams, operations staff, and external contractors.
• Deep understanding of document handover requirements, including the ability to enforce strict quality and schedule constraints for third-party deliverables.

What We Offer:

• A full-time, onsite role providing direct exposure to high-impact capital projects in the oil and gas sector.
• Opportunities for professional development within an established manpower services organization.
• Stable, contract-based engagement with clear project deliverables and objectives.