Personnel Officer

Responsibilities:

Personnel Administration:

• Maintain and update employee records, personnel files, and HR documentation.
• Oversee employee onboarding, confirmation, transfers, promotions, and exit processes.
• Manage attendance, leave administration, and workforce records.
• Ensure proper documentation of disciplinary actions and personnel matters.

Payroll Administration:

• Coordinate and supervise monthly payroll processing.
• Ensure accuracy of salaries, overtime, allowances, deductions, and final settlements.
• Liaise with Finance to ensure timely salary payments.
• Manage payroll-related records and reports.

Union Management & Industrial Relations:

• Maintain cordial relationships with labour unions and employee representatives.
• Participate in union meetings, negotiations, and collective bargaining discussions.
• Handle employee grievances and disciplinary matters in line with company policies and labour laws.
• Promote industrial harmony and minimise labour disputes.

Expatriate Management:

• Coordinate expatriate documentation, permits, visas, and regulatory approvals.
• Monitor expatriate quota utilisation and compliance requirements.
• Liaise with relevant government agencies regarding expatriate employment matters.
• Legal & Statutory Compliance:
• Ensure compliance with Nigerian Labour Act and employment regulations.
• Coordinate statutory remittances and compliance activities relating to: PENCOM, NSITF, ITF, NHF, PAYE
• Support audits, inspections, and engagements with regulatory authorities.
• Ensure company HR policies and procedures remain legally compliant.

Employee Relations & Welfare:

• Manage employee welfare programs and workplace engagement initiatives.
• Support conflict resolution and disciplinary procedures.
• Promote a positive work environment and employee productivity.
• Reporting & Administration
• Prepare monthly personnel reports and workforce statistics.
• Provide management with insights on workforce issues and compliance matters.
• Maintain accurate personnel records and confidential employee information.

Requirements:

• Bachelor's Degree or HND in Human Resources, Industrial Relations, Business Administration, Public Administration, Law, or related field.
• Professional certification such as CIPM is an added advantage.
• Minimum of 4 years of experience in personnel administration or human resources management.
• Proven experience in: Payroll Administration, Union Management, Expatriate Management, Industrial Relations, Labour Law Compliance.
• Manufacturing experience is mandatory.
• Experience in plastic manufacturing, sack manufacturing, packaging, or FMCG industries is highly preferred.
• Strong knowledge of Nigerian Labour Law, Personnel Administration, Payroll Management, Union & Industrial Relations Management.
• Employee Relations & Conflict Resolution.
• Strong Communication & Negotiation Skills.
• Leadership & Organisational Skills.
• High Integrity and Confidentiality.
• Proficiency in Microsoft Excel and HR Systems.
• Male applicant preferred.

Benefits:

• HMO
• Pension
• Annual Leave
• Performance-Based Incentives
• Other Statutory Benefits