Personal Assistant

Responsibilities:

Administrative Duties:

• Manage the traditional ruler's daily schedule, appointments, and commitments.
• Draft and prepare official correspondence, speeches, and other written materials on behalf of the ruler.
• Maintain an organized filing system for important documents and records.
• Handle incoming communication, including phone calls, emails, and letters, and respond appropriately.

Liaison and Communication:

• Act as a point of contact between the traditional ruler and external stakeholders, including government officials, community leaders, and the public
• Attend meetings, events, and ceremonies with or on behalf of the ruler, taking notes and ensuring the ruler is informed of relevant information.
• Facilitate communication within the traditional leadership structure and assist in resolving conflicts or issues as they arise.

Cultural and Protocol Understanding:

• Possess a deep understanding of local traditions, customs, and protocols.
• Assist in organizing and coordinating traditional ceremonies, festivals, and other cultural events.
• Provide advice to the ruler on matters related to cultural sensitivity and appropriate protocol.

Confidentiality and Discretion:

• Maintain a high level of confidentiality in handling sensitive information and discussions.
• Exercise discretion and professionalism in all interactions, ensuring the ruler's privacy is protected.

Travel Arrangements:

• Make travel arrangements for the ruler, including booking transportation, accommodations, and coordinating logistics for official visits.

Record Keeping and Reporting:

• Keep detailed records of official activities, meetings, and events attended by the traditional ruler.
• Prepare regular reports summarizing the ruler's engagements and activities.

Other Duties:

• Undertake any other tasks or projects assigned by the traditional ruler that contribute to the efficient functioning of the traditional leadership.

Requirements:

• This position is open preferably to a male candidate
• HND/Bachelor's degree in a relevant field is preferred.
• Previous experience in a similar role, especially within a traditional or cultural context, is an advantage.
• Excellent organizational and multitasking skills.
• Strong written and verbal communication skills.
• Cultural sensitivity and a deep understanding of local traditions and customs.
• Ability to maintain confidentiality and exercise discretion.
• Proficiency in office software and communication tool
• Frequent travel to eastern part of Nigeria and possibility of relocation in the future