Office Manager

Responsibilities:

Human Resources Support

• Assist in recruitment efforts, including posting job openings and scheduling interviews.
• Facilitate employee onboarding and orientation processes.
• Develop HR policies and standard operating procedures.
• Manage employee benefit programs.
• Maintain employee records and ensure compliance with HR policies and procedures.
• Coordinate employee training and development activities.
• Ensure compliance with labor laws and employment legislation across the entire company.
• Manage employee relations and address queries regarding benefits and terms of employment.

Office Administration:

• Oversee day-to-day office operations, including managing schedules, coordinating meetings, and handling correspondence.
• Maintain office supplies inventory and ensure timely replenishment.
• Organize and maintain physical and digital filing systems.
• Manage office budgets and expenses.
• Manage the procurement and maintenance of office furniture and work equipment.
• Address employees’ queries regarding office management issues (e.g. stationery, Hardware, and travel arrangements).
• Liaise with vendors, including facility management, cleaning, catering, security services etc.
• Manage the planning and hosting of in-house activities and events, like parties, celebrations, and conferences
• Manage the delivery of internal corporate communications (public holidays, public service announcements etc.)

General Support

• Provide administrative support to management and other team members as needed.
• Assist in coordinating company events and activities.
• Perform miscellaneous tasks to support overall business operations.

Requirements:

• Ordinary National Diploma (OND) or higher
• Work experience as a Office Manager, Office Administrator, HR & Admin Officer, HR Administrative Assistant, Office Administrator, or similar administrative roles.
• Excellent organizational and time management skills, with the ability to prioritize tasks effectively.
• Strong communication and interpersonal abilities.
• Excellent written and verbal communication skills.
• Ability to multitask and work well under pressure
• Attention to detail and problem-solving skills.
• Proficiency in Microsoft Office Suite (MS Excel, MS PowerPoint, and MS Outlook, in particular).
• Hands on experience with team collaboration tools (Slack in particular)
• Hands on experience with office machines (e.g. scanners, printers, projectors)
• Familiarity with email scheduling tools, like Mailchimp and FloDesk

Employment Benefits

• 100% Company Funded Health Plan
• 100% Company Funded Retirement Savings
• 13th Month Salary
• Performance Incentives & Bonuses
• Budget for Professional Training & Certifications.
• Staff Loan Program.
• Hybrid Work Environment (1 week in-office, 1 week from-home)
• Result Oriented Work Environment