Office Admin/Receptionist

Responsibilities:

Reception Duties:

• Greet and welcome visitors with a professional and friendly demeanor.
• Answer and direct phone calls in a polite and efficient manner.
• Maintain a clean and organized reception area.
• Handle incoming and outgoing mail and packages.

Administrative Support:

• Provide administrative support to various practices/departments within the firm.
• Schedule and coordinate meetings, appointments, and travel arrangements for staff.
• Maintain and update firm databases.
• Prepare and distribute internal and external communications.
• Assist in the preparation of reports and presentations.

Office Management:

• Order and maintain office supplies, ensuring availability for all staff members.
• Assist in the coordination of office events and activities.
• Monitor and maintain office equipment.
• Manage other administrative staff to ensure smooth office operations.

Data Entry and Record Keeping:

Requirements:

• Proven experience as a receptionist and administrative officer or similar role.
• Proficient in office software (e.g., MS Office, Excel, Outlook).
• Excellent communication and interpersonal skills.
• Strong organizational and multitasking abilities
• Attention to detail and problem-solving skills.
• Ability to work independently and as part of a team.
• Professional appearance and behavior.
• High school diploma; additional certification in Office Management is a plus.