Human Resources Officer

Responsibilities:

Recruitment and Onboarding Support:

• Assist with job advertisements, CV screening, interview scheduling and candidate communication.
• Coordinate pre-employment documentation, reference checks and other recruitment requirements.
• Support the onboarding and induction of new employees, including site-based personnel.
• Maintain recruitment records and update employee information as required.

Employee Records and HR Administration:

• Maintain accurate and confidential employee files, personnel records and HR databases.
• Prepare employment letters, confirmation letters, internal HR correspondence and other personnel documents for review and approval.
• Monitor employee attendance, leave records, resumption dates and personnel movements.
• Support the preparation of staff lists, headcount reports and other HR records.

Attendance, Leave and Workforce Administration:

• Monitor staff attendance, punctuality, absenteeism and leave applications.
• Coordinate with site supervisors and departmental heads to obtain accurate workforce attendance information.
• Maintain records of casual workers, contract staff and other project personnel where applicable.
• Report attendance irregularities and workforce administration issues to the HR Manager.

Employee Relations and Welfare:

• Respond to routine employee enquiries and escalate sensitive matters to the HR Manager.
• Assist with employee welfare activities, grievance documentation and disciplinary processes.
• Support staff engagement initiatives and communication of HR policies and procedures.
• Help ensure consistent application of company rules and workplace standards.

Training and Performance Management Support:

• Assist in coordinating staff training, induction and development activities.
• Support the administration of performance appraisals, including tracking completion and maintaining appraisal records.
• Follow up with supervisors and line managers on outstanding HR documentation and appraisal submissions.
• Maintain training records and support the identification of workforce development needs.

HR Compliance and Reporting:

• Support compliance with applicable Nigerian labour laws, company policies and employment procedures.
• Maintain accurate documentation for HR reviews, audits and statutory requirements.
• Prepare periodic reports on headcount, attendance, leave, recruitment and other HR activities.
• Perform other duties as may reasonably be assigned by the HR Manager or designated supervisor.

Requirements:

• HND in Human Resource Management, Business Administration, Industrial Relations or a related discipline.
• Minimum of 4 years of relevant HR or personnel administration experience.
• Experience in construction, engineering, infrastructure or other project-based organisations is an advantage.
• Knowledge of Nigerian labour practices and HR administration procedures.
• Membership of the Chartered Institute of Personnel Management of Nigeria (CIPM) or progress towards professional certification is an advantage.
• Proficiency in Microsoft Word, Excel and HR information systems.

Required Skills and Competencies:

• Good organisational and administrative skills.
• Strong written and verbal communication skills.
• Attention to detail and accuracy in recordkeeping.
• Confidentiality and professional integrity.
• Ability to coordinate with site supervisors, line managers and employees.
• Good time management and problem-solving skills.