HR/Admin Assistant

Responsibilities:

•  Maintain and update employee records, HR databases, personnel files, and staff directories.
•  Support recruitment activities, including job postings, CV screening, interview scheduling, candidate communication, and reference checks.
•  Prepare offer letters, employment contracts, appointment letters, and other HR documentation.
•  Coordinate employee onboarding, orientation, probation tracking, and exit formalities.
•  Monitor staff attendance, timesheets, lateness, absenteeism, and leave requests for payroll processing.
•  Maintain accurate employee leave balances and attendance records.
•  Serve as the first point of contact for staff inquiries regarding HR policies, benefits, and workplace procedures.
•  Assist with payroll preparation by verifying attendance, leave records, overtime, and other relevant employee information.
•  Prepare HR memos, internal announcements, disciplinary letters, and routine workforce reports.
•  Monitor employee probation periods, contract renewals, and performance appraisal schedules.
•  Support performance management, staff evaluations, training coordination, and employee development initiatives.
•  Maintain records of staff training, certifications, disciplinary matters, and other employmentrelated activities.
•  Assist in implementing HR policies, procedures, and employee handbook provisions.
•  Support employee relations by documenting grievances, workplace concerns, and disciplinary proceedings for management review.
•  Ensure proper filing, confidentiality, and secure handling of sensitive employee information.
•  Monitor compliance with applicable labour laws, statutory employment requirements, and internal company policies.
•  Coordinate staff welfare activities, employee engagement initiatives, and workplace communication.
•  Track office supplies and administrative resources related to HR operations.
•  Prepare periodic reports on headcount, recruitment progress, absenteeism, staff turnover, and other HR performance indicators.
•  Perform general administrative duties and other HR-related tasks assigned by management.

 Requirements:

• OND in Human Resource Management, Business Administration, or a related discipline.
•  Minimum of 5 years' relevant HR and administrative experience.
•  Knowledge of HR policies, employee documentation, and applicable employment regulations.
•  Proficiency in Microsoft Word, Excel, email, and general office applications.
•  Strong organizational, communication, multitasking, and time management skills.
•  Excellent attention to detail, recordkeeping, and confidentiality.
•  Ability to work independently, prioritize tasks, and meet deadlines.
•  Strong interpersonal skills and the ability to handle sensitive employee matters professionally.
•  Willingness and ability to work in Sagamu, Ogun State.