HR Executive

Responsibilities:

Recruitment & Talent Acquisition:

• Manage the complete recruitment lifecycle from manpower planning to onboarding.
• Prepare and update Job Descriptions in coordination with department heads.
• Source candidates through job portals, recruitment agencies, professional networks, and other channels.
• Screen CVs, conduct initial interviews, and coordinate technical/management interviews.
• Manage offer negotiations, documentation, background verification, and joining formalities.
• Build and maintain a strong talent pipeline for current and future requirements.
• Ensure timely closure of vacancies based on business requirements.

HR Operations & Administration

• Manage day-to-day HR operations and maintain accurate employee records.
• Prepare employment contracts, offer letters, confirmation letters, promotion letters, warning letters, and other HR documents.
• Manage employee onboarding, probation, confirmation, transfers, promotions, and exit formalities.
• Maintain personnel files and ensure confidentiality of employee information.
• Manage attendance, leave, overtime, employee movements, and HR databases.
• Prepare regular HR reports and MIS for management.

Payroll & Benefits Administration

• Coordinate monthly payroll activities with the Finance/Accounts team.
• Verify attendance, leave, overtime, deductions, allowances, and other payroll inputs.
• Ensure accurate and timely processing of employee salary information.
• Coordinate employee benefits, insurance, allowances, and other welfare programs.
• Support statutory payroll-related requirements and documentation.

Nigerian Labour Law & Statutory Compliance

• Ensure HR practices comply with applicable Nigerian labour laws and regulations.
• Maintain required HR and statutory documentation.
• Coordinate with relevant government authorities, consultants, auditors, and external HR/legal advisors when required.
• Monitor changes in employment regulations and recommend necessary updates to company policies.
• Support compliance relating to employee taxation, pension, insurance, and other applicable statutory obligations.

Employee Relations

• Act as a point of contact for employee HR-related concerns and queries.
• Handle grievances, disciplinary matters, complaints, and workplace conflicts professionally.
• Ensure fair and consistent implementation of company policies.
• Promote positive employee relations and a professional workplace culture.
• Conduct exit interviews and analyze employee turnover.

Performance Management

• Coordinate annual and periodic performance appraisal processes.
• Work with department heads to establish performance objectives and KPIs.
• Monitor probation reviews, confirmations, promotions, and performance improvement plans.
• Support managers in addressing performance-related issues.

Training & Development

• Identify employee training and development requirements.
• Coordinate internal and external training programs.
• Maintain training records and evaluate training effectiveness.
• Support employee development and succession planning initiatives.

HR Policies & Processes

• Develop, implement, and periodically review HR policies and procedures.
• Ensure employees understand and comply with company policies.
• Improve HR processes to support the company's expanding Nigerian operations.
• Establish structured HR systems, documentation, and employee workflows.

Workforce Planning

• Work closely with management and department heads to identify manpower requirements.
• Prepare manpower plans and recruitment forecasts.
• Monitor workforce costs, headcount, vacancies, and employee turnover.
• Support organizational restructuring and expansion activities when required.

Team Management & Leadership

• Supervise and guide junior HR/admin staff where applicable.
• Allocate HR responsibilities and monitor completion of tasks.
• Provide guidance on recruitment, employee documentation, attendance, and HR operations.
• Maintain high standards of professionalism, confidentiality, and integrity.

Requirements

• Bachelor's Degree in Human Resources, Business Administration, Management, or a related field.
  
• 7–15 years of relevant HR experience, preferably in manufacturing, FMCG, construction, industrial, or multinational organizations.
• Strong practical knowledge of Nigerian HR operations and employment practices.
• Experience managing end-to-end recruitment and employee lifecycle activities.
• Good knowledge of payroll coordination, employee records, HR administration, and statutory compliance.
• Experience handling employee relations, disciplinary procedures, and grievance management.
• Strong knowledge of HR policies, procedures, and performance management.
• Experience working independently in a growing organization is highly preferred.
• HR certification such as CIPM, SHRM, or equivalent will be an advantage.
• Proficiency in MS Office, particularly Excel, and HRMS/payroll systems.
• Excellent communication, interpersonal, negotiation, and problem-solving skills.
• Strong leadership and organizational abilities.
• High level of confidentiality, integrity, and professionalism.

Preferred Industry Experience

Candidates with experience in any of the following sectors will be preferred:

• FMCG / Manufacturing
• Industrial Projects
• Construction
• Free Zone / Industrial Zone Operations
• Logistics & Supply Chain
• Multinational Companies

Key Competencies:

• End-to-End Recruitment
• Nigerian Labour Compliance
• HR Operations
• Payroll Coordination
• Employee Relations
• Performance Management
• Workforce Planning
• HR Policy Development
• Training & Development
• HR MIS & Reporting
• Conflict Resolution
• Team Management
• Strong Communication & Negotiation
• HRMS / Payroll Software
• Advanced Microsoft Excel

Key Performance Indicators (KPIs):

• Timely closure of recruitment requirements
• Employee retention and turnover management
• Payroll accuracy and timely coordination
• HR compliance and documentation
• Employee attendance and leave management
• Performance appraisal completion
• Employee grievance resolution
• Training and development implementation
• Accuracy of HR reports and employee records
• Effective implementation of HR policies and procedures