Executive Assistant

Responsibilities:

• Manage multiple projects as assigned by the Chairman related to diverse lines of business, community, and personal interests with inter-related activities and relationships.
• Coordinates calendar, travel, meeting, and schedule arrangements for the Chairman, staff, business partners, and customers. Includes initiating contact and securing appointments, equipment, and facilities as appropriate.
• Works closely with other team members to ensure the Chairman’s preparation for meetings, presentations or other engagements. Administrative and functional activities include but are not limited to: Taking phone calls; maintaining personal and business files; corporate record keeping for multiple entities; supporting marketing and strategic planning activities; note taking and creating documentation, filing, storage and retrieval of business and personal activities.
• Handles financial and accounting matters for the chairman with confidentiality.
• Prepares and sends business and private correspondence.
• Coordinates operations of the Chairman’s office including: reception, document preparation & control, internal communications, general office maintenance to improve costs and effectiveness.
• Carries out responsibilities with professionalism, and respect for others, following the organization’s policies and applicable laws
• Any other duties as assigned

Key deliverables:

• Efficient and smooth operation of the Chairman’s office
  

Requirements:

• Financial & Accounting Statement Language
• High Proficiency in MS Office Suite
• Bachelor’s Degree in Business or Related Field
• At least (6) six years of related experience is required

Skills:

• Trustworthy with impeccable moral standards
• Discrete, reserved and able to handle business, personal, and family information with the highest level of confidence.
• Conceptualization & Business Acumen
• Professionalism in Appearance & Attitude
• Highly organized
• Able to adapt quickly, handle multiple tasks, and prioritize
• Self-Directed with Sound Judgment
• Confident
• Exceptional interpersonal skills with internal and external staff
• Ability to cope in a demanding work environment