Executive Assistant

Responsibilities:

Executive Support & Calendar Management:

• Manage and optimize complex calendars, scheduling executive meetings, external vendor briefings, and internal reviews across different time zones.
• Screen and prioritize incoming executive emails, messages, and calls; draft polished professional responses on behalf of leadership.
• Coordinate remote team check-ins, prepare meeting agendas, record detailed meeting minutes, and track actionable deliverables through completion.

Operations & Communication Coordination:

• Act as a reliable liaison between executive management and internal department heads (sales, operations, marketing, logistics, and customer support).
• Prepare high-quality presentations, executive briefs, status reports, and business proposals using tools like Google Workspace, Microsoft PowerPoint, and Excel.
• Assist in monitoring executive task management workflows, ensuring company-wide KPIs and key initiatives stay on schedule.

Administrative & Special Projects:

• Organize, maintain, and secure electronic filing systems and confidential business records.
• Assist with ad-hoc research, special projects, and operational initiatives across Alabamart’s e-commerce functions.
• Manage executive travel arrangements, itineraries, and expense reporting whenever physical travel is required.

Requirements:

• Minimum of 1 year of experience as an Executive Assistant, Virtual Assistant, or Administrative Officer supporting C-suite or senior executives (experience in e-commerce, retail, or tech in Nigeria is a strong plus).
• Proficiency with Google Workspace (Docs, Sheets, Slides, Drive), Microsoft Office, Zoom/Google Meet, and project management tools (e.g., Trello, Asana, Notion, or Slack).
• Exceptional written and verbal English communication skills, with a high standard of professional etiquette.
• Reliable high-speed internet connection, steady light, a functional computer/laptop, and a quiet home office setup.

Core Strengths:

• High level of discretion, integrity, and confidentiality.
• Strong problem-solving abilities and high emotional intelligence (EQ).
• Exceptional time-management skills with the ability to multitask effectively under minimal supervision.