Executive Assistant (EA)

Responsibilities:

Executive Support:

• Manage the MD’s calendar, appointments, and travel arrangements.
• Prepare, review, and edit correspondence, reports, presentations, and other documents.
• Screen calls, emails, and visitors, prioritizing urgent matters for the MD.
• Ensure timely follow-up on tasks delegated by the MD.

Communication & Liaison:

• Serve as the primary point of contact between the MD, staff, clients, and external stakeholders.
• Draft and send professional communications on behalf of the MD.
• Coordinate meetings, workshops, and corporate events.
• Maintain confidentiality of sensitive information.

Operational & Administrative Support:

• Assist in planning, organizing, and monitoring MD’s strategic initiatives.
  
• Manage filing systems, both digital and physical, ensuring proper documentation.
• Support the MD in tracking KPIs, deadlines, and ongoing projects.
• Prepare briefings and reports for board meetings or management reviews.

Project & Task Management:

• Track and follow up on key initiatives from MD directives.
• Support cross-departmental coordination for the smooth execution of approved projects.
• Conduct research, compile data, and provide insights to support decision-making.

Personal Assistance:

• Manage the MD's personal commitments as agreed (e.g., travel, events, and correspondence).
• Provide proactive support to anticipate needs and resolve issues before they escalate.

Requirements:

• Degree
• 3 years experience
• High-level planning and organisational skills
• Strategic thinking and problem-solving
• Strong interpersonal and communication skills
• Proactive detail-oriented, and results-driven
• Ability to multitask and work under pressure