Virtual Assistant - Creative Projects & Content Operations

Responsibilities:

• Maintain a master project-management dashboard.
• Create and update tasks, deadlines, priorities, and production schedules.
• Coordinate illustrators, animators, video editors, voice artists, writers, and social-media freelancers.
• Follow up on overdue work and provide clear progress reports.
• Organize scripts, illustrations, videos, audio files, prompts, contracts, and reference materials.
• Maintain consistent folder structures, file names, version numbers, and backups.
• Prepare production briefs, checklists, and asset packages for freelancers.
• Review submissions against the approved brief before presenting them for final approval.
• Check character appearance, wardrobe, colors, locations, and other continuity details.
• Track contractor hours, completed work, revision requests, invoices, and payment status.
• Assist with content calendars and the preparation of YouTube and social-media uploads.
• Proofread titles, captions, descriptions, credits, and basic written materials.
• Research freelancers, creative tools, production services, licensed assets, and public-domain materials.
• Provide concise daily or weekly reports containing progress, links, delays, and items awaiting approval.
• Protect all confidential and unpublished creative materials.

Projects May Include:

• Children’s videos
• Children’s picture books and chapter-book series
• Animated family, historical, educational videos
• Real-estate, YouTube and social-media content

Requirements:

• Excellent written and spoken English
• Exceptional organization and attention to detail
• Experience supporting a content creator, publisher, production company, or digital-media business
• Strong project-management and freelancer-coordination skills
• Confidence using Google Drive, Docs, Sheets, Canva, and project-management platforms
• Familiarity with AI content tools and creative production workflows
• Ability to manage multiple projects without mixing up files, characters, brands, or deadlines
• Strong follow-up skills and the initiative to solve routine problems independently
• Reliable internet connection and consistent availability
• Willingness to sign an NDA