Administrative Officer

Responsibilities:

Office Management:

• Oversee the general operations of the office, including maintaining supplies, equipment, and facilities.

Administrative Support:

• Provide administrative support to the design team, including scheduling appointments, managing calendars, and coordinating meetings.
• Assist with social media management, including posting updates, responding to comments/ messages, and monitoring engagement on Instagram.

Client Communication:

• Serve as a point of contact for client inquiries and communication, providing excellent customer service and ensuring timely responses.

Document Management:

• Organize and maintain electronic and physical files, ensuring accuracy and confidentiality.

Project Coordination: Assist with project coordination tasks, such as preparing project proposals, contracts, and invoices.

• Financial Administration: Support financial administration tasks, including processing payments, tracking expenses, and preparing reports.
• Vendor Management: Liaise with vendors and suppliers to obtain quotes, place orders, and coordinate deliveries.
• Event Coordination: Assist with the planning and execution of company events, such as client meetings, presentations, and industry conferences.
• Ad Hoc Tasks: Undertake ad hoc administrative tasks and projects as assigned by management.

Requirements:

• Proven experience in an administrative role.; 1 Year minimum
• Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
• Strong attention to detail and accuracy in data entry and document management.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, outlook) and experience with project management software is a plus.
• Ability to work effectively both independently and as part of a team in a fast-paced environment.
• Flexibility and adaptability to handle changing priorities and responsibilities.
• Commitment to maintaining confidentiality and professionalism in handling sensitive information.

Work Type: Hybrid

Benefits:

• Competitive salary commensurate with experience.
• Opportunities for professional development and growth within the company.

Remuneration: NGN 80,000 - 100,000