Administrative Officer

Responsibilities:

• Manage the company's day-to-day administrative activities and ensure smooth office operations.
• Maintain accurate and up-to-date employee, client, property, and company records.
• Prepare, organize, file, and retrieve official documents, reports, contracts, and correspondence.
• Handle incoming and outgoing correspondence, emails, calls, and other administrative communications.
• Coordinate meetings, appointments, schedules, and internal administrative activities.
• Prepare meeting agendas, minutes, reports, memos, and other official documents when required.
• Monitor office supplies, equipment, and other administrative resources and ensure timely replenishment.
• Liaise with vendors, service providers, clients, and other external stakeholders as required.
• Support the HR function with employee documentation, attendance records, leave records, onboarding, and other administrative processes.
• Assist the sales and marketing team with administrative tasks related to property listings, client documentation, inspections, and transactions.
• Maintain organized digital and physical filing systems and ensure confidential information is properly handled.
• Track administrative expenses and assist with documentation and reconciliation of approved expenditures.
• Support management with research, data collection, reports, presentations, and other administrative assignments.
• Ensure compliance with company policies, procedures, and administrative standards.
• Identify administrative gaps and recommend practical ways to improve efficiency and productivity.
• Assist in coordinating company events, trainings, meetings, and other organizational activities.
• Perform other administrative duties as assigned by management.

Requirements:

• Bachelor's degree or HND in Business Administration, Management, Office Administration, or a related field.
• 1–3 years of relevant administrative experience.
• Previous experience in a real estate company or related industry is an advantage.
• Proficiency in Microsoft Office and/or Google Workspace.
• Excellent written and verbal communication skills.
• Strong organizational and time-management abilities.
• Good attention to detail and record-keeping skills.
• Ability to multitask, prioritize responsibilities, and meet deadlines.
• Ability to maintain confidentiality and handle sensitive company information professionally.
• Strong interpersonal and problem-solving skills.
• Ability to work independently and as part of a team.