Admin Officer

Responsibilities:

• Oversee the day-to-day administrative operations of the office.
• Maintain organized filing systems for operational, financial, and personnel records.
• Prepare correspondence, reports, memos, and other administrative documents.
• Manage office supplies and ensure adequate stock levels.
• Coordinate office maintenance and vendor services.
• Maintain and update logistics records, delivery schedules, vehicle documentation, and operational files.
• Prepare and process delivery notes, waybills, invoices, and other logistics documentation.
• Support the operations team with administrative tasks related to fleet and delivery management.
• Ensure operational records are accurate, complete, and properly archived.
• Serve as the first point of contact for visitors, clients, and vendors.
• Answer phone calls, respond to emails, and direct inquiries appropriately.
• Coordinate meetings, appointments, travel arrangements, and staff schedules.
• Liaise with drivers, dispatch riders, warehouse personnel, and other departments to facilitate smooth operations.
• Maintain accurate records of staff attendance, leave, and office activities.
• Prepare daily, weekly, and monthly administrative reports.
• Assist in maintaining company databases and document management systems.
• Support internal audits by providing required documentation.
• Ensure compliance with company policies and administrative procedures.
• Support HR with onboarding, employee documentation, and other administrative functions.
• Assist with procurement of office supplies and service providers.
• Perform other administrative duties as assigned by management.

Requirements:

• Bachelor's Degree or HND in Business Administration, Office Management, Public Administration, Logistics, Management, or a related field.
• Proven years of administrative experience, preferably in a logistics, transportation, or supply chain environment.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook).
• Excellent written and verbal communication skills.
• Strong organizational and time management abilities.
• Ability to manage multiple tasks and meet deadlines.
• High level of professionalism, integrity, and attention to detail.