Junior Administrative Manager

Responsibilities:

• Oversee and manage daily administrative operations to ensure smooth business functioning
• Introduce and implement tools, systems, and automation to improve productivity and operational efficiency
• Support senior management by preparing reports, managing schedules, and coordinating meetings
• Assign tasks, monitor team performance, and provide training and ongoing support
• Maintain accurate and well-organized physical and digital filing systems
• Prepare, manage, and monitor the administrative budget
• Track expenses and identify cost-saving opportunities
• Coordinate maintenance, repairs, and vendor services
• Provide virtual customer service support, responding to supplier and customer inquiries
• Conduct product and service research to enhance the overall customer experience
• Prepare, review, and manage supplier and customer contracts
• Schedule meetings, prepare agendas, and record minutes
• Report directly to the Head of Strategy and Commerce

Requirements:

• Proven experience in managing complex projects to successful completion
• Strong IT proficiency, including Microsoft Office (Excel, PowerPoint, Word) and Dynamics
• Experience working with external agencies, including suppliers, customers, and third parties
• Excellent written and verbal communication skills
• Strong ability to plan, organize, and manage multiple priorities effectively
• Proactive, resilient, and “can-do” attitude
• Effective team player and networker, able to influence stakeholders at all levels
• Close attention to detail with strong analytical and problem-solving skills
• Confident, professional, and self-aware with strong maturity
• Excellent time management and adaptability
• Strong initiative with the ability to work independently or collaboratively
• Clear sense of ownership and accountability
• A strong desire to learn, develop, and grow