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Accounts Payable Specialist

Save the Children

Accounting, Auditing & Finance

NGN Confidential
New
2 weeks ago

Job Summary

 

Job Description/Requirements

JOB TITLE: Accounts Payable Specialist TEAM: Nigeria Country Office LOCATION: Abuja GRADE : POST TYPE: National CHILD SAFEGUARDING:  Level - The responsibilities of the post may require the post holder to have regular contact with children or young people and, in the overseas context all posts are level posts in view of potential situations which may allow staff unsupervised access to vulnerable children and young people.

ROLE PURPOSE: 

This position will be responsible for implementing and/or coordinating all financial support functions for the state office and specifically. 

  • To provide sound financial management, manage the financial information function, train and manage financial relationships with partners and stakeholders.
  • In the event of a major humanitarian emergency, the role holder will be expected to work outside the normal role profile and be able to vary working hours accordingly.
  • SCOPE OF ROLE: 

    Reports to:  Finance Manager- Compliance & Control

    Staff directly reporting to this post:  Finance Officer

    Matrix Report –  Finance Director

    KEY AREAS OF ACCOUNTABILITY:

    Key Accountabilities

    Have essential knowledge of finance and accounting. Ensure that roles and responsibilities are clear and have strong understanding of all of Donor’s and Save the Children’s regulations and policies, especially the core policies such as Finance policies and procedures, Child Safeguarding Policy, Code of Conduct, Fraud & dishonesty policies, Anti-bribery and corruption policy and whistle blowing policy.

    Payment Review

  • Lead on invoice upload for the country office. 
  • Ensure all invoices are actioned within set timelines and vendors, receive value based on agreed timelines.
  • Reconcile balances on account payable control account (). 
  • allocate all consolidated invoices before month end.
  • Manage the account payable accounts and ensure all corrective actions are completed before month end and year end close.
  • Provision of remote support to field offices on accounts payable on related matters.
  • Review on a weekly basis, Open items for all suppliers and take corrective actions as required.
  • Monitor invoice integration failure, troubleshooting and identifying the root cause of the failure and resolve accordingly.
  • Actively archiving of weekly approved payment run document and audit process.
  • Assist during audit to retrieve all relevant documents for audit exercise.
  • Prepare and remit accurate withholding taxes every month.
  • Assist others requiring information on transactions to retrieve relevant vouchers.
  • Ensure adequate safeguarding of all financial instruments.
  • Preparation and submission of monthly Balance Sheet Reconciliations
  • Focal person on PROSAVE invoicing and reconciling in the state and Pro-team meetings.
  • Any other duties as assigned by the supervisor or line manager.
  • Procurement

  • Represent Finance at Procurement Committee meeting.
  • Validate Purchase Vouchers within the Finance Coordinator’s Limit
  • Follow up on all outstanding invoices, payments in the field offices.
  • Statutory Regulations

  • Make statutory payments to the relevant authorities such as WHT deductions and ensure adequate documentation is kept in the office.
  • Prepare and submission of monthly EFCC report
  • Business Partnering

  • Conduct state level finance induction for all new staff on finance policies, systems and procedure.
  • In collaboration with the line manager support the training in financial management in accordance with SC’s financial management policies.
  • Audit Support:

  • Assist with the Internal and External audit preparations including putting together relevant documentations for the audit.
  • Follow up on audit issues and provide appropriate response with support from Finance Manager
  • Safeguarding

  • Provide support in developing a master budget for Child Safeguarding to address gaps in compliance standard.
  • SKILLS AND BEHAVIOURS (our Values in Practice)

    Accountability:

  • accuracy and timeliness in all areas of responsibility
  • high level of accuracy in work, and ability to analyse complex sets of relationships and situations.
  • holds self and others accountable.
  • Ambition

  • creating best-in-class EA function
  • future-orientated, thinks pro-actively.
  • Collaboration:

  • working effectively with stakeholders to achieve common goals.
  • excellent communication and interpersonal skills
  • builds and maintains effective relationships, with their team, colleagues, members and external partners.
  • approachable, good listener, easy to talk to
  • Creativity:

  • designing more effective admin systems
  • willing to take disciplined risks.
  • Integrity:

  • Honesty, encourages openness and transparency, demonstrates highest levels of integrity. Professional accountancy qualifications – ACA, ACCA, CPA, CIMA, CNA
  • QUALIFICATIONS 

    MANDATORY:

  • HND/BSc./MBA in accountancy 
  • Minimum years’ experience in INGO
  • Proficient in computer skills with an excellent working knowledge of Excel.
  • Perfect understanding of Nigerian tax laws and other compliance regulations
  • DESIRABLE:

  • Experience working in a multi donor environment is considered a very strong advantage
  • Financial Analysis and Reporting skills
  • Audit or tax consultancy experience 
  • Knowledge of Agresso FMS
  • Additional job responsibilities

    The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience.

    Equal Opportunities 

    The role holder is required to carry out the duties in accordance with the SCI Equal Opportunities and Diversity policies and procedures.

    Child Safeguarding:

    We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.

    Safeguarding our Staff:

    The post holder is required to carry out the duties in accordance with the SCI anti-harassment policy.

    Health and Safety

    The role holder is required to carry out the duties in accordance with SCI Health and Safety policies and procedures.

    Important Safety Tips

    • Do not make any payment without confirming with the Jobberman Customer Support Team.
    • If you think this advert is not genuine, please report it via the Report Job link below.
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