Accountant with Admin Skills

Responsibilities:

• Post payments to “project vendors” to their various project accounts and maintains payable accounts for each project vendor
• Post payments made for office and administrative expenses to their respective expenditure accounts and maintain the payable accounts for such vendors
• Post receipts from credit customers to their respective receivables accounts
• Disburse petty cash based on approved requisition and post to the petty cash book
• Performs daily/weekly/monthly bank reconciliation.
• Prepare and organize documents, presentations, and reports as needed.
• Maintain digital and physical filing systems, ensuring documents are easily accessible.
• Handle purchasing, procurement & delivery
• Provide administrative support, such as expense tracking, invoice processing.
• Handle confidential information with discretion and professionalism.
• Anticipate the needs of the Interior Designer and proactively address any administrative challenge

Monthly Task:

• Prepares Payroll for approval
• Amortize all prepayment accounts
• Update Fixed asset registers with newly purchased assets
• Performs depreciation on items of fixed assets
• File all Statutory remittances e.g. VAT, PAYE, Pension, etc.

Bank Transactions and Relationships:

• Load payments on internet banking platforms
• Bank cheques received from customers
• Maintain good relationships with the company’s account officers
• Write letters as required by management to the bank.

Filing:

• Proper filing and labeling of files
• Handle orders, payments and follow up on shipment of goods

Client Correspondence

• Calculating project fees and sending proposals with remuneration
• Invoicing and sending confirmation of receipt of funds and updates.

Reports:

• Monthly Management Accounts- Payroll, Balance Sheet, Cash flow statement, Payables, and Receivables report, etc
• Project progressive expenditure report etc
• Any additional report can be required by management daily/weekly/monthly

Requirements:

• Minimum academic qualification of a Bachelor’s degree in Accounting, Finance, Management, or a related field.
• Extensive knowledge of accounting and management principles and Accounts Payable procedures.
• Excellent communication and interpersonal skills.
• Proficiency with computers, especially business solutions and bookkeeping software.
• Strong planning and problem-solving skills.
• Ability to analyze information and processes.