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1 month ago

Job Summary

We are looking to hire a personal assistant to the executive director. The Personal Assistant reviews, prioritizes, and directs a wide variety of complex and confidential requests that are presented to the Executive for consideration. Provides administrative support in a variety of functions to the Executive that are focused on increasing the efficiency of the Executive.

  • Minimum Qualification: Degree
  • Experience Level: Senior level
  • Experience Length: 5 years

Job Description/Requirements

Responsibilities:

  • Coordinates on-site and off-site committee Director's meetings
  • Researching and conducting data to prepare documents for review and presentation by boards of directors, committees, and executives
  • Draft emails and templates to facilitate time management, as needed;
  • Communicate with Board Members, schedule Board Meetings, and arrange meeting agendas;
  • Organize team communications and plan events, both internally and offsite
  • Follows up on contacts made and supports the cultivation of ongoing relationships;
  • Capable to thrive in a fast-paced environment. Ability to prioritize and manage multiple projects at one time
  • Uphold a strict level of confidentiality;
  • Respond to a heavy volume of emails in a timely manner;
  • Answer phones, enter messages into email log, and redirect calls as appropriate;
  • Previous experience working with development and fundraising programs to increase donor contributions and funding sources;
  • Assist other members of the office with various tasks as they arise;
  • Coordinate executive communications, including fielding calls, responding to emails, and interfacing with clients.


Requirements:

  • Minimum academic qualification of a Bachelor's degree in any related discipline 
  • Additional qualification as a personal assistant would be considered an advantage
  • Proven experience as an executive administrative assistant, or in other secretarial positions
  • Sharp written and verbal communication skills, including flawless grammar and a rich vocabulary
  • Previous Exec Level experience as an assistant for at least 5 years
  • You are highly organized, meet deadlines, and are self-motivated to work independently
  • Highly developed interpersonal skills including listening skills, attitude, exhibiting a professional, energetic, proactive, and enthusiastic demeanor;
  • Ability to work a flexible schedule determined by the needs of the Executive
  • Professional demeanor and presentation always
  • Superior attention to detail, highly organized with an ability to multi-task
  • Financially savvy; Experience working with and tracking budgets for events planning
  • Intermediate knowledge of Microsoft Office
  • Excellent leadership, and problem-solving skills
  • Loyalty and a high level of discretion are highly valued



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