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Personal Assistant/ Administrative Assistant

Knowls Collines Ltd

Admin & Office

1 month ago

Job Summary

We are looking for a skilled and proactive Personal Assistant/Administrative Assistant to provide comprehensive support to our executive team and contribute to the smooth functioning of our team. The successful candidate will play a crucial role in managing administrative tasks, coordinating schedules, reporting, and assisting in various projects to ensure the efficient operation of our office.

  • Minimum Qualification: Degree
  • Experience Level: Entry level
  • Experience Length: 2 years

Job Description/Requirements

Responsibilities:

Executive Support:

  • Manage reports using MS suites.
  • Act as a primary point of contact between executives and internal/external stakeholders.
  • Prepare and organize documents, presentations, and reports.


Administrative Tasks:

  • Handle general office duties such as answering phones, managing emails, and maintaining office supplies.
  • Organize and schedule meetings, both internal and external, and ensure efficient use of executive's time.
  • Assist in the preparation and coordination of company events and presentations.


Communication and Correspondence:

  • Draft and edit correspondence, emails, and other documents as required.
  • Manage incoming and outgoing communications on behalf of executives.


Document Management:

  • Maintain and organize files, records, and other important documents.
  • Ensure confidentiality and security of sensitive information.


Project Assistance:

  • Collaborate with various departments to support ongoing projects.
  • Assist in research and data collection for special projects.


Requirements:

  • A bachelor's degree in business administration, communications, or a related field is preferred.
  • Previous experience in a creative or design agency is a plus.
  • Proven experience as a Personal Assistant, Administrative Assistant, or in a similar role.
  • Excellent organizational and time-management skills.
  • Strong written and verbal communication skills.
  • Proficient in MS Office Suite and other relevant software.
  • Ability to multitask and prioritize tasks effectively.
  • Discretion and confidentiality in handling sensitive information.

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