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3 weeks ago

Job Summary

A leading Public Relations firm is recruiting an executive assistant to the Chief Consultant to fill the position.

  • Minimum Qualification: HND
  • Experience Level: Senior level
  • Experience Length: 5 years

Job Description/Requirements

Responsibilities

  • Work with the CC to develop effective systems to ensure the smooth operations of the Business.
  • Organize and coordinate office functions activities and communications to ensure efficient workflow and office operations
  • Prioritize and follow up on all incoming issues and concerns addressed to the CC including sensitive and confidential issues.
  • Work closely and effectively with the CC to keep him well informed of upcoming commitments and responsibilities and following up appropriately.
  • Manage the CC areas of focus in advance of meetings and conferences. Keeping him updated about changes, new issues and anything that might affect his schedule, commitments and responsibilities.
  • Managing the complex diaries of the CC, scheduling appointments, and ensuring that all commitments are met.
  • Organizing and managing all local and international travel arrangements, including logistics such as flights, accommodations
  • Regularly coordinating audio and video conference calls, using tools such as Zoom and Teams.
  • Taking accurate records of meeting minutes and following up on action items.
  • Opening, sorting, and distributing incoming emails, and other correspondence, ensuring timely and appropriate responses.
  • Supporting project work and research as required and coordinating and collating business reports.
  • Providing administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on behalf of the CC
  • Maintaining comprehensive and accurate records, both physical and digital.
  • Ensuring relevant networking and effective work relationships with all divisions and departments in the organization

 

 

Requirements

  • A minimum of a Bachelor's degree from a reputable academic institution.
  • Minimum of 5 years of experience as an EA or PA, supporting a senior executive in a fast-paced organization.
  • Must possess a proactive mind-set, able to think on their feet, present ideas, and find the best solutions.
  • Display genuine business acumen, with a tenacious approach and a strong work ethic.
  • Strong IT skills and knowledge of MS Office.
  • Excellent communication and presentation skills, with great report writing abilities and strong attention to detail.
  • Ability to multitask, prioritize tasks, and meet/exceed targets, deadlines, and work under pressure.
  • Well-developed organizational skills and a result-oriented approach.
  • Project management skills, teamwork, and collaboration skills.
  • High level of integrity, highly motivated, enthusiastic, confidential and organized
  • Versatile with the use of AI tools is an added advantage

 

Benefits:

  • Chance to grow with an award-winning company with unquenchable ambition
  • Hardworking but friendly team
  • Competitive remuneration

 

Sound good? Apply now

 

Application Closing Date: February 10, 2024



Location: Lagos

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