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1 month ago

Job Summary

Our client is a reputable law firm in the heart of Lagos looking to hire an Administrative Secretary in its litigation department. The hired candidate will play a crucial role in providing comprehensive administrative support to attorneys and legal professionals. The candidate must possess exceptional organizational skills, attention to detail, and managing multiple tasks efficiently. The individual will be responsible for maintaining a smooth workflow within the litigation department, facilitating communication, and handling administrative tasks to ensure the effective operation of legal proceedings.

  • Minimum Qualification: Diploma
  • Experience Level: Entry level
  • Experience Length: 2 years

Job Description/Requirements

Responsibilities:
Calendar management:
  • Maintain and update attorneys' calendars, scheduling court appearances, client meetings, and other legal proceedings.
  • Coordinate with other departments to ensure timely completion of tasks related to litigation deadlines.

Document preparation and management:

  • Draft, proofread, and edit legal documents, correspondence, and court filings.
  • Organize and maintain electronic and physical filing systems for legal documents.

Client communication:

  • Serve as a point of contact for clients, managing inquiries and scheduling appointments.
  • Communicate professionally with clients regarding case updates and information requests.

Court filings and submissions:

  • Prepare and file legal documents with courts, ensuring compliance with filing requirements.
  • Track the status of court submissions and update attorneys on any developments

Meeting coordination:

  • Coordinate and schedule internal and external meetings, including hearings, depositions, and client consultations.
  •  Prepare meeting materials and ensure necessary resources are available.

Record keeping:

  • Maintain accurate and up-to-date records of case developments, court decisions, and attorney billable hours.
  • Assist in the preparation of legal reports and summaries as required.

Billing support:

  • Assist in the preparation of client invoices, ensuring accuracy and adherence to billing guidelines.
  • Collaborate with the finance department to resolve billing-related inquiries.

Travel arrangements:

  • Coordinate travel arrangements for attorneys attending out-of-town hearings, depositions, or conferences.
  • Prepare travel itineraries and handle related logistics.

Administrative support:

  • Provide general administrative support to attorneys, including photocopying, scanning, and faxing documents.
  • Manage and order office supplies for the litigation department.


Requirements:
  • Minimum of a high school diploma; additional certifications or coursework in legal administration is a plus.
  • Proven experience as an administrative secretary or similar role, preferably in a law firm or legal department.
  • Familiarity with legal terminology, court procedures, and document formatting.
  • Proficiency in MS Office Suite and legal case management software.
Skills and competencies:
  • Excellent organizational and time management skills.
  • Strong written and verbal communication abilities.
  • Attention to detail and accuracy in document preparation.
  • Ability to handle confidential information with discretion.
  • Adaptability to a fast-paced and dynamic legal environment

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