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Admin/Inventory and Procurement Assistant

Spronks Creations Limited

Admin & Office

Hospitality & Hotel NGN 75,000 - 150,000 Negotiable
1 month ago

Job Summary

A candidate is needed to oversee department inventory and procurement, as well as perform administrative duties.

  • Minimum Qualification: HND
  • Experience Level: Entry level
  • Experience Length: 2 years

Job Description/Requirements

  • Coordinate the accurate completion of purchase requisitions from each department.
  • Review requisitions/purchase requisitions for the procurement of departmental items, ensuring they are properly approved and within budget.
  • Support sourcing, processing, and evaluation of valid quotations/tenders for approved items;
  • Review vendor registration documentation as part of the pre-qualification process.
  • Engage in negotiations of quotations from vendors/suppliers for operational requirements with the guidance of the Procurement Manager.
  • Support processing of import documentation requirements and logistics management.
  • Ensure all purchase orders are authorized by Management, dispatched to vendors for acknowledgment, and filed with supporting documents.
  • Review vendor invoices and ensure they are in line with PO and contract terms and process payment requests for payments due.
  • Support contracts management effectively according to agreed terms and process renewals for contracts when due.
  • Co-ordinate and manage cost of sales requirements from the requesting units/departments;
  • Support the implementation and administration of inventory management policies and procedures across business jurisdictions.
  • Provide support for the maintenance of updated inventory records on QuickBooks software.
  • Be abreast of the latest inventory management and material handling tools, technology, and procedures.
  • Ensure appropriate authorization for the release of stocks as well as proper documentation for relocation of items;
  • Proactively track the movement of inventory items from one location to another;
  • Update system records of items against physical balances.
  • Support periodic demand planning to determine needs and requirements for goods and services
  • Generate reports periodically as may be required.
  • Other administrative duties that may be assigned.


  • A minimum of HND in relevant discipline.
  • Minimum of 2 years post-NYSC experience in Procurement or Supply Chain Management and/or administrative environment
  • Integrity and ability to deal with confidential information are essential.
  • Ability to define and understand technical requirements.
  • Good sourcing and negotiation skills
  • Excellent interpersonal skills
  • Advanced proficiency in MS Office suite
  • Good working knowledge of data processing and management
  • Ability to work and deliver promptly within tight timelines with minimal supervision.
  • Good working knowledge of Quickbooks software system.
  • Strong numeric and analytical skills
  • Effective time management skills
  • Excellent written and oral communication skills.
  • Proven administrative skills

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